Administrative / Executive Assistant

Inspections, Inc.; Lutz (FL); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

Job summary

Inspections, Inc. in Lutz, FL is seeking an Administrative / Executive Assistant to support executives, manage calendars, schedule inspections and meetings, and prepare documents. The role requires proven executive administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office with calendar management.

Paralegal background and QuickBooks knowledge are a plus. Salary is based on experience; company offers exceptional benefits including a 401(k)

Qualifications

• Proven experience as an executive administrative assistant or similar role.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in work.
• Proficient in Microsoft Office (Excel, Outlook, Word) with calendar management.
• Experience with client servicing and inter-office communication.
• Paralegal background is a plus.

Responsibilities

• Provide high-level administrative support to executives and senior management.
• Manage calendars, schedule appointments, and coordinate inspections and meetings.
• Prepare and proofread documents, reports, and presentations.
• Data entry and maintain accurate records.
• Assist with customer service inquiries and provide support as needed.
• Answer phone lines and direct inquiries to appropriate personnel.
• General clerical tasks: filing, photocopying, organizing documents.
• Correspondence / follow-up with Clients.
• Supply inventory/organization.
• Retrieve files for engineers.
• Shipping.

Skills

Exec admin experience

Organizational skills

Attention to detail

MS Office

Outlook calendar

Multitasking

Customer service

Paralegal background

QuickBooks knowledge

Shipping

Tools

QuickBooks

Outlook

Job description

Administrative / Executive Assistant - Job Description

Administrative / Executive Assistant - Job Description

SEI is a professional, non-smoking, and drug-free workplace.

Required Skills:

Proven experience as an executive administrative assistant or similar role

Excellent organizational and time management skills

Strong attention to detail and accuracy in work

Microsoft Office, including Excel, Outlook, and Word

Knowledge of Outlook Calendar for scheduling purposes

Organizational skills - scheduling

Inter-office communication

Ability to multitask and prioritize tasks efficiently

Strong customer / Client service orientation

Paralegal background a plus

Knowledge of QuickBooks a plus

General Duties (including but not limited to):

Provide high-level administrative support to executives and senior management

Manage calendars, schedule appointments, and coordinate inspections and meetings

Prepare and proofread documents, reports, and presentations

Perform data entry and maintain accurate records

Assist with customer / Client service inquiries and provide support as needed

Operate phone systems, answer calls, and direct inquiries to the appropriate personnel

Perform general clerical tasks, such as filing, photocopying, and organizing documents

Correspondence / follow-up with Clients

Supply inventory / organization

Retrieve files for engineers

Shipping

Salary based on experience

Exceptional benefits package

401(k) (after 1 year of continuous, full-time employment)