Administrative & Executive Assistant

YogaSix; Glen Mills (Delaware County); Hybrid; USD 25,000 - 30,000; Part time

Benefits offered by this job

Company parties

Employee discounts

Flexible schedule

Opportunity for advancement

Wellness resources

Job summary

YogaSix Main Line & Glen Mills seeks an organized, proactive Administrative & Executive Assistant to support the owner across two studios. You will handle calendars, emails, vendor follow-up, recruitment, purchasing, reporting, and deadlines, becoming a trusted extension of the owner.

This role focuses on multi-project coordination, maintaining files, and delivering regular updates while enabling smooth operations for both locations.

Qualifications

• Highly organized and proactive, with strong follow-through.
• Ability to manage calendars, emails, and multiple priorities.
• Comfortable communicating with vendors, applicants, and partners.
• Independent, trustworthy, and professional in a remote/work-from-home setup.

Responsibilities

• Executive & Owner Support: manage calendar, meetings, tasks, and deadlines.
• Vendor & Business Coordination: communicate with vendors; schedule services.
• Recruiting & HR Administration: handle postings, onboarding, and records.
• Business Reporting & Organization: gather data, maintain trackers, assist reviews.
• Project & Follow-Up Management: plan, timelines, status updates, ownership.

Skills

Organized

Proactive

Follow-through

Multitasking

Communication

Trustworthy

Independent

Tech-savvy

Documentation

Confidentiality

Job description

Benefits:

• Company parties
• Employee discounts
• Flexible schedule
• Opportunity for advancement
• Wellness resources

YogaSix Main Line & Glen Mills

Part-Time | Approximately 15 Hours/Week

About the Role

YogaSix Main Line & Glen Mills are seeking a highly organized, proactive, and trustworthy Administrative & Executive Assistant to provide direct support to the owner of both studios.

You will help manage the many administrative details that come with operating two growing businesses; from scheduling and email organization to vendor follow-up, recruiting coordination, purchasing, reporting, projects, and keeping track of important deadlines and commitments.

The ideal person is someone who naturally thinks ahead, stays organized, and follows through.

This is not a traditional receptionist role. We are looking for someone who can become a trusted extension of the owner; someone who can take a task, figure out the next steps, and see it through to completion.

Key Responsibilities

Executive & Owner Support

• Help manage and organize the owner's calendar, meetings, appointments, and commitments
• Maintain a master list of outstanding tasks, projects, deadlines, and follow-ups
• Keep track of commitments made by the owner and ensure important items don't fall through the cracks
• Prepare agendas, notes, documents, and materials for meetings
• Follow up on action items after meetings and conversations
• Help organize the owner's email and identify items requiring attention, follow-up, or delegation
• Coordinate scheduling with employees, vendors, candidates, business partners, and other contacts
• Research information and prepare summaries or recommendations for the owner when needed
• Maintain organized digital files and business documents
• Help the owner stay ahead of important dates, renewals, deadlines, appointments, and recurring responsibilities
• Provide a simple weekly update to the owner outlining completed items, outstanding items, upcoming deadlines, and anything requiring attention

Vendor & Business Coordination

• Serve as a point of contact for routine vendor communication
• Schedule repairs, maintenance, cleaning, inspections, deliveries, and service appointments
• Request quotes and gather information from vendors
• Follow up with vendors on outstanding issues and incomplete work
• Maintain an organized list of vendors, contacts, contracts, and recurring services
• Track contract and service renewal dates
• Coordinate routine purchasing and ordering of studio supplies
• Escalate larger expenses, contracts, or business decisions to the owner for approval

Recruiting & HR Administration

• Manage administrative aspects of recruiting, including job postings and applicant tracking
• Assist with onboarding paperwork and new-hire organization
• Track employee certifications, training requirements, and expiration dates
• Track employee anniversaries and other important employee dates
• Assist with employee offboarding administration
• Maintain organized employee records and HR documentation
• Help the owner stay on top of staffing-related administrative deadlines

Business Reporting & Organization

• Gather routine information and reports from the studios
• Maintain spreadsheets and business trackers
• Organize membership, sales, attendance, lead, and other operational information as requested
• Prepare information for the owner's weekly or monthly business reviews
• Keep important business information organized and easy to access
• Identify missing information or outstanding items that require follow-up

Project & Follow-Up Management

• Help the owner move projects from idea → plan → completion
• Create simple timelines, checklists, and task lists for projectsFollow up with the appropriate person when something is overdue
• Keep track of multiple projects simultaneously
• Identify potential roadblocks and bring them to the owner's attention
• Provide regular status updates without requiring the owner to ask
• Take ownership of administrative projects from start to finish

What We're Looking For

The right person will be:

• Extremely organized and detail-oriented
• Proactive rather than reactive
• Excellent at follow-through
• Comfortable managing multiple priorities
• A strong written and verbal communicator
• Dependable, trustworthy, and professional
• Comfortable working independently
• Tech-savvy and comfortable with email, calendars, spreadsheets, and online systems
• Good at keeping information organized
• Comfortable communicating with employees, vendors, applicants, and business partners
• Able to handle confidential business and employee information appropriately

Hours & Schedule

• Approximately 15 hours per week
• Ideally 3 hours per day, Monday–Friday
• Some flexibility in scheduling
• Primarily remote/administrative work with occasional needs at the studios
• Occasional availability outside of normal hours may be helpful for time-sensitive matter

Flexible work from home options available.