Administrative & Events Coordinator (Hybrid)

beMatrix USA; Norcross (GA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

In-depth and in-house training fromday

Flexible hours

Work from home

Fun team activities during the year!

Job summary

beMatrix USA in Norcross, GA is seeking an Administrative Assistant to support the team with a range of clerical and facility oversight tasks. You will assist with travel arrangements, reporting, vendor coordination, and onboarding of visitors in a busy office.

The role emphasizes organization, discretion, and teamwork within HR and operations. Proficiency in Microsoft Office is required, and you will help plan onsite events and manage daily office functions.

Qualifications

• Self-starter attitude with the ability to work independently and manage tasks effectively with little to no supervision.
• Have a positive attitude that aligns with our bematrix’s operating values, which include operating with honesty and integrity, and in a spirit of teamwork and respect.
• Demonstrate an eagerness to solve problems and build positive relationships with team members and clients.
• Highly organized, able to manage priorities and multiple tasks simultaneously.
• Strong problem solving, computer and analytical skills.
• Superior oral, written and interpersonal communication skills.
• Strong integrity, dependability, and the ability to maintain confidentiality.
• Advanced proficiency in Microsoft Office – Outlook, Word and Excel.

Responsibilities

• Provide daily administrative support to the senior management team, including special projects and data entry.
• Interface with vendors and various internal departments.
• Organize travel plans and appointments for the team as required.
• Handle phone calls and emails from customers/clients, directing them to the appropriate
• Create spreadsheets and reports based on company records.
• Manage calendars and assistwith editing documents, printing, and other general office management tasks.
• Maintain absolute confidentiality of all sensitive information.
• Sorting and distributing incoming mail.
• Managing guest arrivals, including greeting visitors and handling package and mail delivery.
• Ensuring employees have access to necessary tools by managing supply levels, ordering inventory, and distributing equipment.
• Maintaining adequate supply levels in the breakroom by ordering and replenishing items.
• Liaising with maintenance companies to ensure a clean and safe office environment.
• Plan and manage in-office events, encompassing food and beverage procurement, logistical setup, and post-event cleanup.
• Provide assistance in compiling and distributing meeting materials.
• Provide assistance tothe Human Resources department on special projects as required.
• Maintain andupdate databasesand records for financial, personnel, and other relevant data.
• Support bookkeeping and budgeting processes as needed.
• Manage purchase orders and partner billing/invoices. Order services as required.
• Prepare and disseminate reports and communications.

Skills

Self-starter

Independent work

Highly organized

Strong communication skills

Problem solving

Confidentiality

Teamwork and respect

Excel

Outlook

Word

Tools

Microsoft Office

Job description

beMatrix USA in Norcross, GA is seeking an Administrative Assistant to support the team with a range of clerical and facility oversight tasks. You will assist with travel arrangements, reporting, vendor coordination, and onboarding of visitors in a busy office.

The role emphasizes organization, discretion, and teamwork within HR and operations. Proficiency in Microsoft Office is required, and you will help plan onsite events and manage daily office functions.