Travel & Events Coordinator

Beck’s Hybrids; Atlanta (GA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401k plan matching

Paid time off

Company Christmas Party

Discounts and wellness programs

Job summary

Beck’s Hybrids is seeking a Travel and Events Administrative Assistant to coordinate customer, dealer, and employee meetings and incentive trips from our corporate office in Atlanta, IN. The role is full-time with typical business hours and no remote option.

You will verify registrations, assist with planning, and support multiple events using travel and event software, while helping with mailings and on-site setup and teardown. A valid driver’s license is required.

Qualifications

• Training in customer service, event planning, or related field encouraged.
• Must possess and maintain a valid driver’s license and insurable driving record as determined by Beck’s automobile policy.

Responsibilities

• Verify accuracy of received trip registrations via the Travel and Events database systems.
• Validate trip registration, qualification, and attendance.
• Ensure smooth registration processes by timely preparing registration materials.
• Help create and maintain event management software for multiple events and trips.
• Assist in the planning, organizing, and logistics of all Beck’s events.
• Assist in event and room scheduling via applicable software system.
• Participate in Travel and Events projects.
• Engage in all stages of preparation, addressing, and dispatching mailings (both physical and digital).
• Take part in the setup and tear down at events and field shows.
• Order, announce and distribute gifts, memorials and flowers for customers, dealers and employees.
• Help conduct Travel and Events training for new employees and dealers
• Perform other related duties as may be required by the Travel and Events Manager

Skills

Customer service

Event planning

Organizational skills

Communication

Education

Training in customer service or event planning

Tools

MS Office

Job description

Beck’s Hybrids is seeking a Travel and Events Administrative Assistant to coordinate customer, dealer, and employee meetings and incentive trips from our corporate office in Atlanta, IN. The role is full-time with typical business hours and no remote option.

You will verify registrations, assist with planning, and support multiple events using travel and event software, while helping with mailings and on-site setup and teardown. A valid driver’s license is required.