Administrative & Events Assistant (Canva & Office Support)

City of Lancaster (CA); Lancaster (CA); On-site; USD 26,000 - 32,000; Full time

Job summary

The City of Lancaster (CA) is seeking a General Clerical Assistant to support office staff with a variety of clerical tasks. The role includes handling calls, greeting visitors, filing, word processing, and assisting with event planning and logistics.

Proficiency with Canva or similar design tools is a plus. Responsibilities include coordinating programs and activities, maintaining documents, and ensuring smooth day-to-day operations.

Qualifications

• Ability to handle incoming calls and communications
• Greet clients and visitors
• Update paperwork and maintain documents
• Assist with planning, coordination, procurement, logistics of programs/events
• Create and update visual materials using Canva or similar tools
• Coordinate event hospitality arrangements and support
• Perform other related duties as assigned

Responsibilities

• Handling incoming calls and other communications
• Manage filing system and recording information as needed
• Greet clients and visitors
• Update paperwork, maintain documents and wordprocessing
• Help organize and maintain office common areas
• Perform general office duties and run errands
• Assist with the planning, coordination, procurement, logistics, and execution of programs, events, and special activities
• Coordinate and facilitate event hospitality arrangements, including volunteer and/or guest accommodations, refreshments, and other related event details

Skills

Strong communication skills

Tactful communication

Follow written & oral instructions

Teamwork

Problem Solving

Learning Agility

Handling Stress

Safety Focus

Customer Focus

Education

College/University in Business or related field (desirable)

Tools

Canva

Job description

The City of Lancaster (CA) is seeking a General Clerical Assistant to support office staff with a variety of clerical tasks. The role includes handling calls, greeting visitors, filing, word processing, and assisting with event planning and logistics.

Proficiency with Canva or similar design tools is a plus. Responsibilities include coordinating programs and activities, maintaining documents, and ensuring smooth day-to-day operations.