Office Assistant - Lancaster Community Center

City of Lancaster (CA); Lancaster (CA); In loco; USD 26.000 - 32.000; Tempo pieno

Descrizione del lavoro

The City of Lancaster (CA) is seeking a General Clerical Assistant to support office staff with a variety of clerical tasks. The role includes handling calls, greeting visitors, filing, word processing, and assisting with event planning and logistics.

Proficiency with Canva or similar design tools is a plus. Responsibilities include coordinating programs and activities, maintaining documents, and ensuring smooth day-to-day operations.

Competenze

• Ability to handle incoming calls and communications
• Greet clients and visitors
• Update paperwork and maintain documents
• Assist with planning, coordination, procurement, logistics of programs/events
• Create and update visual materials using Canva or similar tools
• Coordinate event hospitality arrangements and support
• Perform other related duties as assigned

Mansioni

• Handling incoming calls and other communications
• Manage filing system and recording information as needed
• Greet clients and visitors
• Update paperwork, maintain documents and wordprocessing
• Help organize and maintain office common areas
• Perform general office duties and run errands
• Assist with the planning, coordination, procurement, logistics, and execution of programs, events, and special activities
• Coordinate and facilitate event hospitality arrangements, including volunteer and/or guest accommodations, refreshments, and other related event details

Conoscenze

Strong communication skills

Tactful communication

Follow written & oral instructions

Teamwork

Problem Solving

Learning Agility

Handling Stress

Safety Focus

Customer Focus

Formazione

College/University in Business or related field (desirable)

Strumenti

Canva

Descrizione del lavoro

Under general supervision, assist office staff by performing clerical duties.

Supervisory Responsibilities:

• None

Responsibilities may include, but are not limited to:

• Handling incoming calls and other communications
• Manage filing system and recording information as needed
• Greet clients and visitors
• Update paperwork, maintain documents and wordprocessing
• Help organize and maintain office common areas
• Perform general office duties and runerrands
• Assist with the planning, coordination, procurement, logistics, and execution of programs, events, and special activities
• Utilize graphic design platforms, such as Canva or similar programs, to assist with creating and updating flyers, presentations, signage, promotional materials, and other visual communications
• Coordinate and facilitate event hospitality arrangements, including volunteer and/or guest accommodations, refreshments, and other related event details.
• Performs other related duties as assigned

The duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered non-exempt.

• Understand and follow written and oral instructions
• Strong communication skills
• Deal tactfully and effectively with staff, participants, and the public
• Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance
• Currently enrolled in a college or university majoring in Business or a related field is desirable

Core Competencies:

• Problem Solving – Analytically and logically evaluating information
• Learning Agility – Seeking learning opportunities and applying the lessons to work
• Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity
• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability
• Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards
• Customer Focus – Attending to the Needs and expectations of customers
• Informing – Proactively obtaining and sharing information
• Teamwork – Collaborating with others to achieve shared goals
• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace
• Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

Guiding Principles

1. Put people first.
2. Be visionary.
3. Be an ambassador for Lancaster.
4. Be Fiscally Responsible.
5. BeCreative.
6. Always Improving.
7. Be Adaptable and Resilient.

Essential Physical Requirements:

• Ascend/Descend stairs/ladders/balance (moderate)
• Position self to bend or twist (frequent)
• To move, transport, position items up to 15 lbs. (frequent)
• Exposed to outdoor weather conditions (moderate)
• Operate Equipment (none)
• Stationary or squatting position (frequent)

Environmental Factors:

• Work under time pressure (moderate to frequent)
• Interruptions (frequent)

Essential Cognitive Functions:

• Analyze (continuous)
• Computations (moderate)
• Generate Written Work Product (frequent)
• Independent Problem Solving (continuous)
• Interruptions (frequent)
• Maintain Positive Public Relations (continuous)
• Organize (frequent)

Disaster Service Worker:

Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting www.dfeh.ca.gov/fair-chance-act/.