Administrative Escrow Assistant - Williams

Pioneer Title Agency; Williams (AZ); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

401(k) Matching

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Pioneer Title Agency in Williams, AZ is seeking an Administrative Escrow Assistant to provide front office support and assist with escrow processing. You will greet clients, manage the calendar, and help prepare transactions for closing.

This role rewards reliability, detail orientation, and teamwork as you engage with sellers, buyers, agents, and lenders, supporting our escrow team with a positive, professional approach.

Qualifications

• Type at least 40 words per minute.
• Strong verbal and written communication skills.
• High level of organizational skills and attention to detail.
• Proficient with Microsoft Office suite (Word, Excel, Outlook).

Responsibilities

• Answer incoming calls and greet customers and provide updates.
• Maintain office calendar and scheduling.
• Procurement and stocking of supplies, and general office upkeep.
• Receive contracts and escrow instructions; assist in processing and closing by receipting funds, data entry, and ordering title reports.
• Assist in preparing transactions for closing by reviewing title reports and ensuring accuracy.

Skills

Typing 40+ WPM

Oral and written communication

Organizational skills & attention to f

Tools

Microsoft Office

Job description

WHAT WE DO:

Pioneer Title Agency provides title insurance, escrow, account servicing, trustee sales, and builder-related trust services to our customers through over 75 branches across Arizona.

WHO WE ARE:

Pioneer Title Agency is more than just a family -owned business – we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Not only are we passionate about our customers, we also strive to support the growth of our employees and the causes that are important to them. We are a local business that cares deeply about Arizona and the communities we serve.

Description:

The Administrative Escrow Assistant provides general front office assistance and administrative support to the escrow team, while assisting with the processing of escrow transactions. Successful candidates are dependable, friendly, cooperative, detailed, and disciplined.

Typical duties of the position may include:

• Answer incoming phone calls and greet customers upon their arrival to the office. Provide updates and answer inquiries from sellers, buyers, agents, and lenders.


• Maintain office calendar, including customer scheduling.


• Procurement and stocking of supplies, and ensuring general office upkeep.


• Receive purchase contracts/escrow instructions and assist in the preparation of the transaction for closing by receipting earnest money funds, entering data, and ordering title reports.


• Assist in preparing transactions for closing of escrow by reviewing title reports for accuracy, clearing title report requirements, and providing documentation for the completion of the transaction and loan processing.

The Administrative Escrow Assistant may be assigned additional tasks in support of the department's goals.

Skills and Abilities:

• Ability to type 40+ WPM


• Strong oral and written communication skills


• High level of organizational skills and attention to detail


• Strong computer skills with working knowledge of Microsoft Office

Salary:

Competitive and commensurate with education and/or experience. Benefit package includes 401(k) Matching, Medical, Dental, Vision, and more

Pioneer Title Agency provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and any other characteristic protected by law.