Administrative Escrow Assistant - Williams

Pioneer-Title-Agency; Williams (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

Pioneer Title Agency in Williams, AZ is seeking an Administrative Escrow Assistant to provide front office support and assist with escrow transactions. You will handle calls, scheduling, supplies, and prep documents for closing, including reviewing title reports and entering data. This role requires reliability, attention to detail, and teamwork in a local office.

The position offers a friendly work environment with opportunities for growth within a community-focused title agency.

Qualifications

• Typing speed of 40+ words per minute is required.
• Strong verbal and written communication skills.
• High level of organization and attention to detail.
• Solid computer skills and proficiency with Microsoft Office.

Responsibilities

• Answer calls and greet customers, provide updates to sellers, buyers, agents, and lenders.
• Maintain office calendar and scheduling.
• Procurement and stocking of supplies, and general office upkeep.
• Receive contracts/escrow instructions, assist in preparing transactions for closing by receipting funds, data entry, and ordering title reports.
• Assist in preparing transactions for closing by reviewing title reports and clearing requirements.

Skills

Typing speed 40+ WPM

Communication skills

Organizational skills

Tools

Microsoft Office

Job description

WHAT WE DO:

Pioneer Title Agency provides title insurance, escrow, account servicing, trustee sales, and builder-related trust services to our customers through over 75 branches across Arizona.

WHO WE ARE:

Pioneer Title Agency is more than just a family -owned business – we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Not only are we passionate about our customers, we also strive to support the growth of our employees and the causes that are important to them. We are a local business that cares deeply about Arizona and the communities we serve.

Description:

The Administrative Escrow Assistant provides general front office assistance and administrative support to the escrow team, while assisting with the processing of escrow transactions. Successful candidates are dependable, friendly, cooperative, detailed, and disciplined.

Typical duties of the position may include:

• Answer incoming phone calls and greet customers upon their arrival to the office. Provide updates and answer inquiries from sellers, buyers, agents, and lenders.


• Maintain office calendar, including customer scheduling.


• Procurement and stocking of supplies, and ensuring general office upkeep.


• Receive purchase contracts/escrow instructions and assist in the preparation of the transaction for closing by receipting earnest money funds, entering data, and ordering title reports.


• Assist in preparing transactions for closing of escrow by reviewing title reports for accuracy, clearing title report requirements, and providing documentation for the completion of the transaction and loan processing.

The Administrative Escrow Assistant may be assigned additional tasks in support of the department's goals.

Skills and Abilities:

• Ability to type 40+ WPM


• Strong oral and written communication skills


• High level of organizational skills and attention to detail


• Strong computer skills with working knowledge of Microsoft Office

Salary:

Competitive and commensurate with education and/or experience. Benefit package includes 401(k) Matching, Medical, Dental, Vision, and more

Pioneer Title Agency provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and any other characteristic protected by law.