Administrative & DMV Operations Coordinator

Socket.dev; Anchorage (AK); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

401(k) plan

Disability insurance

Life Insurance

Health Insurance

Dental & Vision

Paid time off

Holidays

Employee assistance program

Employee discount

Professional development

Referral bonus program

Job summary

Alaska Premier Auctions & Appraisals (APAA) seeks an Administrative & DMV Services Coordinator to provide essential administrative, clerical, and DMV support, ensuring smooth office operations and regulatory compliance. This role serves as a primary contact for clients and vendors, maintaining records, processing payments, and supporting auction documentation.

You’ll prepare Alaska DMV paperwork, notarize documents, manage filing systems, and assist with invoicing and accounts payable for each

Qualifications

• High school diploma or GED required.
• Associate degree in Accounting or Business Administration preferred but not required.
• Prior accounts payable or general administrative experience preferred.
• Proficiency in Google Workspace applications.
• Valid Alaska driver’s license.
• Ability to pass a background and reference check.
• Ability to obtain and maintain Notary Public status in Alaska.

Responsibilities

• Collect payments for unpaid invoices and update statuses in auction management software.
• Welcome and assist visitors, directing inquiries to staff.
• Respond promptly to phone calls, messages, and inquiries.
• Notify clients of auction postings and update inventory status; assist with discrepancies.
• Process auction invoices into paper and electronic accounting systems.
• Maintain accounts payable spreadsheets for each auction.
• File, scan, and organize documents in digital filing systems.
• Prepare correspondence, reports, memos, and emails as directed.
• Prepare and process Alaska DMV paperwork, including titles and registrations.
• Notarize auction-related and vehicle documentation as required.
• Maintain confidential records and distribute mail.
• Perform light housekeeping in reception and administrative areas.
• Adhere to safety and compliance standards.

Skills

Organizational skills

Communication

Accounts payable

Invoicing

Google Workspace

Notary

Driver's license

Confidentiality

Time management

Problem solving

Education

High school diploma or GED

Associate degree in Accounting or Business Administration

Tools

Google Workspace

Job description

Alaska Premier Auctions & Appraisals (APAA) seeks an Administrative & DMV Services Coordinator to provide essential administrative, clerical, and DMV support, ensuring smooth office operations and regulatory compliance. This role serves as a primary contact for clients and vendors, maintaining records, processing payments, and supporting auction documentation.

You’ll prepare Alaska DMV paperwork, notarize documents, manage filing systems, and assist with invoicing and accounts payable for each