Administrative & Dispatch Specialist

Acme-Barricades-; Jacksonville (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Acme-Barricades- is seeking an Administrative Assistant/Dispatch to perform a broad range of office duties, HR administrative tasks, and dispatch functions in a fast-paced environment.

You will work closely with Corporate Office, Branch Management, and clients, ensuring attention to detail and accuracy in reporting while coordinating deliveries, handling customer inquiries, and processing work orders.

Qualifications

• 2 years of administrative experience in construction/manufacturing/dispatch environments.
• 2 years of experience with timesheets, certified payrolls, and HR tasks.
• Customer service oriented with strong communication skills.

Responsibilities

• Prepare Sales Quotes for customers
• Review/Calculate Driver’s daily activity sheets and other required paperwork
• Coordinate deliveries/pickups with Operations Manager
• Receive, prepare, track and file work orders and tickets, schedule and dispatch workers
• Data entry with spreadsheets and reporting to the corporate office
• Dispatch orders and relay to Managers
• Billing: review invoices and prepare quotes for customers

Skills

Administrative experience

Payroll & HR tasks

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Acme-Barricades- is seeking an Administrative Assistant/Dispatch to perform a broad range of office duties, HR administrative tasks, and dispatch functions in a fast-paced environment.

You will work closely with Corporate Office, Branch Management, and clients, ensuring attention to detail and accuracy in reporting while coordinating deliveries, handling customer inquiries, and processing work orders.