Site Administrator

CAE USA; Altus (OK); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Benefits package

Work-life balance

Safe workplace

Recognition & development

Job summary

CAE USA Inc. seeks an experienced administrative professional to support the C-17 Training System program, FTU, TSSC, and overall Altus operations.

The role involves coordinating safety, site security, DISS duties, and building custodianship while assisting leadership with reporting and communications. Responsibilities include managing meetings, budgets, records, and sensitive information, with opportunities for growth and engagement across departments.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum of five years of experience supporting site operations, program coordination, office management, business operations, or a related function.
• Experience coordinating multiple priorities, stakeholders, records, and time-sensitive requirements.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience handling sensitive or confidential information.
• Ability to meet applicable security, system-access, and training requirements associated with the position.

Responsibilities

• Support daily operations for the C-17 Training System program, FTU, TSSC, and Altus site.
• Coordinate assigned site functions, including safety activities, Site Security Manager responsibilities, DISS account-holder duties, and Building Custodian requirements.
• Monitor operational priorities, deadlines, and action items to ensure appropriate follow-through.
• Coordinate meetings, schedules, site activities, leadership engagements, and business events.
• Serve as a point of contact for site personnel, program leaders, internal departments, and external stakeholders.
• Prepare reports, presentations, correspondence, meeting materials, and leadership updates.
• Track departmental budgets, expenses, records, and assigned operational data.
• Maintain confidential business, employee, security, and program records.
• Research, compile, and organize information to support leadership decisions.
• Identify issues affecting site operations and coordinate with the appropriate stakeholders to support resolution.
• Assist with meetings, conferences, employee events, and site initiatives.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Interpersonal skills

Initiative

Education

High school diploma

Associates or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance

• A work environment where all employees are valued, respected and safe

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions

• Recognition, professional development, advancement and having fun!

Summary

Performs advanced administrative duties requiring a good working knowledge of CAE's operations and a detailed knowledge of the Airlift/Tanker Center of Excellence, C-17 TS program, and C-17 Formal Training Unit (FTU) and TSSC operations. Provides overall support to the C-17 TS program, FTU, and TSSC managers as well as the rest of the Altus staff. Performs several functions for the C-17 TS program and Altus site (e.g., safety, Site Security Manager, DISS Account Holder, Building Custodian, etc.).

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Support daily operations for the C-17 Training System program, FTU, TSSC, and Altus site.
• Coordinate assigned site functions, including safety activities, Site Security Manager responsibilities, DISS account-holder duties, and Building Custodian requirements.
• Monitor operational priorities, deadlines, and action items to ensure appropriate follow-through.
• Coordinate meetings, schedules, site activities, leadership engagements, and business events.
• Serve as a point of contact for site personnel, program leaders, internal departments, and external stakeholders.
• Prepare reports, presentations, correspondence, meeting materials, and leadership updates.
• Track departmental budgets, expenses, records, and assigned operational data.
• Maintain confidential business, employee, security, and program records.
• Research, compile, and organize information to support leadership decisions.
• Identify issues affecting site operations and coordinate with the appropriate stakeholders to support resolution.
• Assist with meetings, conferences, employee events, and site initiatives.
• Perform other duties as assigned.

Qualifications and Education Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum of five years of experience supporting site operations, program coordination, office management, business operations, or a related function.
• Experience coordinating multiple priorities, stakeholders, records, and time-sensitive requirements.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience handling sensitive or confidential information.
• Ability to meet applicable security, system-access, and training requirements associated with the position.

Preferred Skills

• Strong organizational, communication, and interpersonal skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Strong attention to detail and consistent follow-through.
• Ability to manage competing priorities in a fast-paced operational environment.
• Professionalism and discretion when handling confidential or security-related information.
• Experience supporting military, aviation, defense, training, or government-contracting operations.
• Familiarity with DISS, site-security requirements, safety coordination, or facility operations.
• Strong problem-solving and stakeholder-service skills.

Security Responsibilities

• Must complywith all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This joboperatesin a professional office environment. This role routineuses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is an on-site position.

Physical Demands

• Moderate tohigh levelsof stress, associated with technical, schedule, and customer issues

• Must be able to work flexible hours and overtime as needed, including occasional weekends

• Must be able to sit andoperatea personal computer forlong periodsof time

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change as assigned.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [e-mail]

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Regular

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [e-mail].

Privacy Statement | CAE

As part of our process, we may use AIsupported tools to help review applications, with human decisionmaking at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.