Administrative Data Entry Specialist

Beacon Hill; Marietta (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

Beacon Hill is seeking a detail-oriented Administrative Data Entry Specialist to support invoice processing, billing administration, and general administrative functions. This role focuses on entering and processing invoice data within Deltek, validating billing details, and assisting with invoice preparation and distribution in a fast-paced environment.

The position offers on-site work, Monday–Friday hours, immediate start, and a collaborative accounting/operations team.

Qualifications

• Experience reviewing detailed financial or operational information.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
• Ability to work across multiple screens, systems, and documents simultaneously.
• Ability to interpret billing rates, invoice details, and supporting documentation accurately.
• Effective written and verbal communication skills.
• Experience with Deltek or similar billing/accounting software is preferred.

Responsibilities

• Review contractor invoices containing time, expense, and billing information
• Accurately enter invoice data into Deltek and related systems
• Transfer line-item details from source documents into billing platforms
• Verify dates, billable hours, rates, and expense details for accuracy
• Process both simple and complex invoices with multiple billing line items
• Post billing units and documentation for invoice review
• Assist with invoice batching, preparation, and finalization
• Review draft invoices and supporting billing documentation
• Identify billing discrepancies and elevate issues when necessary
• Distribute finalized invoices to designated client contacts
• Ensure required supporting documents accompany invoices
• Support vendor invoice coding and service-related billing activities
• Support additional accounting and administrative projects as assigned

Skills

Deltek experience

MS Office

Billing interpretation

Communication skills

Attention to detail

Multi-screen workflow

Tools

Deltek

Job description

Salary: USD20 - USD25 per year

Position Summary

Beacon Hill is seeking a detail-oriented Administrative Data Entry Specialist to support invoice processing, billing administration, and general administrative functions. This role is ideal for someone who enjoys working with high-volume data entry, reviewing financial information for accuracy, and supporting accounting and operations teams in a fast-paced professional environment. The primary focus of this position is entering and processing invoice data within Deltek, validating billing details, and assisting with invoice preparation, review, and distribution.

• Pay Rate:$20-$25/hr


• Schedule: Monday-Friday, standard business hours


• Work Arrangement:Onsite


• Start Date: Immediate

Key Responsibilities

• Review contractor invoices containing time, expense, and billing information


• Accurately enter invoice data into Deltek and related systems


• Transfer line-item details from source documents into billing platforms


• Verify dates, billable hours, rates, and expense details for accuracy


• Process both simple and complex invoices with multiple billing line items


• Post billing units and documentation for invoice review


• Assist with invoice batching, preparation, and finalization


• Review draft invoices and supporting billing documentation


• Identify billing discrepancies and elevate issues when necessary


• Distribute finalized invoices to designated client contacts


• Ensure required supporting documents accompany invoices


• Support vendor invoice coding and service-related billing activities


• Support additional accounting and administrative projects as assigned

Systems & Tools

• Microsoft Office Suite Applications


• PDF Documentation Systems

Qualifications

• Experience reviewing detailed financial or operational information


• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams


• Ability to work across multiple screens, systems, and documents simultaneously


• Ability to interpret billing rates, invoice details, and supporting documentation accurately


• Effective written and verbal communication skills


• Experience with Deltek or similar billing/accounting software is preferred