Administrative & Data Coordinator – Maintenance Ops

HEALTH AND HUMAN SERVICES COMMISSION; Austin (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

HEALTH AND HUMAN SERVICES COMMISSION (HHSC) in Austin, Texas seeks an Administrative Assistant III - Maintenance Support to strengthen plant operations and support daily administrative tasks. You will handle records, correspondence, and data workflows to help keep facilities compliant and efficient.

Under the Plant Manager, you will process work orders in CAFM, manage vendor communications, and support travel and meeting logistics.

Qualifications

• Two years of professional support experience.
• Proficiency in Microsoft Office and data handling.
• Ability to maintain confidential information and accurate records.

Responsibilities

• Organize and safeguard internal records and documentation.
• Enter and close work orders in the CAFM system.
• Procure equipment and parts per policy and audits.
• Coordinate meetings and travel arrangements; liaise with vendors.
• Assist data coordination and reporting; support disaster readiness.

Skills

Office administration

Data entry

Microsoft Office

Tools

CAFM system

Purchasing database

CAPPS

Job description

HEALTH AND HUMAN SERVICES COMMISSION (HHSC) in Austin, Texas seeks an Administrative Assistant III - Maintenance Support to strengthen plant operations and support daily administrative tasks. You will handle records, correspondence, and data workflows to help keep facilities compliant and efficient.

Under the Plant Manager, you will process work orders in CAFM, manage vendor communications, and support travel and meeting logistics.