Administrative Coordinator - Telecom & IT

Atrium Staffing; Lutz (FL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing seeks an Administrative Coordinator - Telecom & IT to support leadership teams with document prep, expense reporting, and meeting logistics. You will format presentations, manage schedules, and help maintain efficient office operations in a fast-paced telecom/IT environment.

Ideal candidates have 2–5 years in admin roles, strong MS Office skills, and excellent communication. The role involves vendor liaison, catering coordination, and sensitive information handling within a

Qualifications

• 2–5 years of administrative support or office coordination experience.
• Strong organizational and time management skills to handle multiple priorities.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to prepare professional presentations, spreadsheets, and reports.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Perform general administrative duties, including preparing and formatting documents, presentations, and spreadsheets.
• Process and track expense reports for leadership and departmental staff.
• Provide executive and team administrative support, including scheduling and managing administrative requests.
• Prepare and format PowerPoint presentations and reports for leadership meetings and project discussions.
• Maintain general office operations, including copying, scanning, filing, and managing office tasks.
• Coordinate meeting logistics, prepare materials, and ensure proper room arrangement.
• Order catering, coordinate with vendors, and ensure proper delivery, setup, and cleanup of food and beverages.
• Meet vendors at building security and escort them through access points while ensuring facility compliance.
• Maintain professional interactions with internal leadership and external vendors.
• Support department operations with special assignments and projects.

Skills

Administrative support

Organization

Communication

Confidentiality

Time management

Education

High School diploma or GED

Associate's degree in Business Administration or related field

Tools

Microsoft Office

PowerPoint

Job description

Client Overview

Corporate Telecom and IT departments supporting internal teams and leadership operations. Our client is seeking an Administrative Coordinator - Telecom & IT to join their team.

Salary/Hourly Rate

$22/hr - $25/hr

Position Overview

The Administrative Coordinator - Telecom & IT will work with limited supervision to perform a variety of administrative and coordination duties in support of the Telecom and IT leadership teams. This role provides operational support to Vice Presidents, Directors, and departmental staff, assisting with document preparation, expense reporting, meeting logistics, and general office coordination. The position requires strong organizational skills, professionalism, and the ability to interact with leadership, vendors, and internal teams while maintaining efficient office operations.

Responsibilities of the Administrative Coordinator - Telecom & IT

• Perform general administrative duties, including preparing and formatting documents, presentations, and spreadsheets.
• Process and track expense reports for leadership and departmental staff.
• Provide executive and team administrative support, including scheduling and managing administrative requests.
• Prepare and format PowerPoint presentations and reports for leadership meetings and project discussions.
• Maintain general office operations, including copying, scanning, filing, and managing office tasks.
• Coordinate meeting logistics, prepare materials, and ensure proper room arrangement.
• Order catering, coordinate with vendors, and ensure proper delivery, setup, and cleanup of food and beverages.
• Meet vendors at building security, escort them through access points, and ensure facility compliance.
• Maintain professional interactions with internal leadership and external vendors.
• Support department operations with special assignments and projects.

Required Experience/Skills for the Administrative Coordinator - Telecom & IT

• Minimum 2 to 5 years of administrative support or office coordination experience.
• Strong organizational and time management skills to handle multiple priorities.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional presentations, spreadsheets, and reports.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to maintain confidentiality.

Preferred Experience/Skills for the Administrative Coordinator - Telecom & IT

• Experience supporting executive leadership or IT/technical departments.
• Experience coordinating meetings, catering, or vendor logistics.

Education Requirements

• High School diploma or GED required.
• Associate’s degree in Business Administration, Office Administration, or a related field preferred.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).