Administrative Coordinator - Recruiting (Contract)

Vaco Recruiter Services; San Jose (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Vaco Recruiter Services is partnering with an organization seeking an Administrative Coordinator in Chandler, AZ. This role focuses on scheduling, recruiting coordination, and organization.

You will coordinate interviews, manage calendars in Outlook/Teams, and support recruitment efforts with clear communication throughout the hiring process.

This contract position offers exposure to dynamic teams and a chance to contribute to efficient hiring operations.

Qualifications

• Minimum 2 years in administrative support or recruiting coordination.
• Proficiency with Microsoft Office Suite incl. Outlook/Word/Excel/PowerPoint/Teams.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers.
• Manage calendars using Outlook and Teams, ensuring accuracy and timely scheduling.
• Support recruitment by scheduling candidates, preparing interview materials, and communications throughout the hiring process.
• Collect, track, and document interview feedback from hiring teams.

Skills

Scheduling coordination

Microsoft Office Suite

Tools

Microsoft Outlook

Microsoft Teams

Job description

Location: Chandler, AZ

Pay Rate: $21.00 - $23.00/hour

Duration: Contract through February 2027

Vaco is partnering with an organization seeking an Administrative Coordinator. This is an excellent opportunity for someone with strong scheduling, recruiting coordination, and organizational skills.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers
• Manage calendars using Microsoft Outlook and Microsoft Teams, ensuring accuracy and timely scheduling.
• Support recruitment efforts by scheduling candidates, preparing interview materials, and maintaining clear communication throughout the hiring process.
• Collect, track, and document interview feedback from hiring teams.

Qualifications

• Minimum of 2 years of experience in administrative support, recruiting coordination, human resources, office administration, reception, or a related field.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.