Administrative Coordinator, Public Health & Natural Sciences

Hawaii Pacific University; Honolulu, Northern (HI, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Hawaii Pacific University is seeking an Administrative Coordinator to provide comprehensive administrative, operational, and customer service support to assigned academic colleges, departments, schools, and programs. You will be a key contact for students, faculty, staff, and external constituents while supporting daily operations, records management, scheduling, events, and financial processes.

The role is part of the Administrative Support Pool, with responsibilities spanning primary,

Qualifications

• Associate's degree and three years of related administrative experience or equivalent
• Proficiency with Microsoft Office Suite (Outlook/Word/Excel/Teams/SharePoint/PowerPoint)
• Strong verbal and written communication skills
• Excellent organizational and time management skills
• Strong customer service skills
• Experience with Banner, SharePoint, EMS, or similar systems
• Experience supporting academic programs, faculty, students, or accreditation activities
• Experience with financial, purchasing, or contract processes
• Experience planning events and meetings

Responsibilities

• Provide administrative and operational support to assigned academic colleges, departments, schools, and programs
• Serve as primary point of contact for students, faculty, staff, and external constituents
• Manage communications, calendars, and email accounts; coordinate meetings and events
• Prepare agendas, reports, presentations, and meeting minutes
• Maintain confidential records and manage data, databases, and reporting systems
• Assist with purchasing, reimbursements, contracts, and payment processes
• Support onboarding and student/faculty activities and course scheduling
• Coordinate logistics for meetings, orientations, open houses, and accreditation visits
• Cross-train to provide coverage across secondary areas
• Perform other duties as assigned

Skills

Verbal communication

Written communication

Organization

Time management

Customer service

confidentiality

Independent and collaborative work

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

SharePoint

PowerPoint

Banner

EMS

LMS

Exxat

Job description

Hawaii Pacific University is seeking an Administrative Coordinator to provide comprehensive administrative, operational, and customer service support to assigned academic colleges, departments, schools, and programs. You will be a key contact for students, faculty, staff, and external constituents while supporting daily operations, records management, scheduling, events, and financial processes.

The role is part of the Administrative Support Pool, with responsibilities spanning primary,