Public Safety Admin & Finance Specialist

University-of-Hawaii-System; Hilo (HI); On-site; USD 52,000 - 64,000; Full time

Job summary

University of Hawai'i at Hilo is seeking an Admin & Fiscal Support Specialist to provide administrative support to the Public Safety and Administrative Affairs units. The role handles contracts, budgets, procurement, grant coordination, and reporting, with a focus on policy compliance and process improvement.

Location is UH Hilo, full-time permanent, 11-month term with funding-based appointment. The team supports campus safety, security, and related operations, requiring strong organizational

Qualifications

• Bachelor's degree or equivalent with professional experience in fiscal/administrative work.
• Knowledge of FERPA, Clery Act, Title IX and UH policies.
• Experience with procurement, budgeting, contracts, and grant proposals.

Responsibilities

• Serve as the primary contact for the department, handling inquiries and directing campus directions.
• Coordinate daily office workflow and assist with contracts, budgets, and financial data from monthly reports.
• Assist leadership with grant proposals, travel arrangements, and preparation of quarterly/annual reports.
• Maintain official minutes and calendars, and support the Public Safety department operations.
• Ensure compliance with policies, procedures, and reporting for safety and security incidents.

Skills

Administrative support

Budgeting

Procurement

Grant proposals

Communication

Event coordination

Education

Bachelor's degree in a relevant field

Tools

PeopleSoft

SAP Concur

MS Office

Google Workspace

Job description

University of Hawai'i at Hilo is seeking an Admin & Fiscal Support Specialist to provide administrative support to the Public Safety and Administrative Affairs units. The role handles contracts, budgets, procurement, grant coordination, and reporting, with a focus on policy compliance and process improvement.

Location is UH Hilo, full-time permanent, 11-month term with funding-based appointment. The team supports campus safety, security, and related operations, requiring strong organizational