Administrative Coordinator: Projects & Events Support

Kiewit; Omaha (NE); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Retirement plan with matching

Generous paid time off

Job summary

Kiewit Building Group in Omaha, NE is seeking an entry-level Administrative Assistant to support senior leaders and maintain a smooth office workflow.

You will coordinate expense reports, greet visitors, schedule meetings, manage mail, and assist with conferences and events. The role requires a high school diploma, proficiency in Microsoft Office, strong communication, and the ability to handle confidential information while meeting deadlines.

Qualifications

• 3+ years' applicable administrative office support experience, preferably in Construction, Engineering, OR EPC environment.
• High school diploma or general education degree (GED) minimum.
• Proficient in Microsoft Office products, including Word, Excel, and PowerPoint. SharePoint knowledge is a plus.
• Must be positive and proactive, with the ability to maintain strict confidentiality.
• Experience planning meetings in a fast-paced environment.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Demonstrated commitment to ethics and integrity.
• Strong interpersonal, written, and verbal communication skills.
• Team player with the ability to work independently to meet deadlines, goals, and objectives.
• Strong organization, time management, and attention to detail.

Responsibilities

• Coordinate and process expense reports for senior leadership.
• Greet visitors, organize and arrange meetings, schedule conference rooms, and set up catering.
• Prepare outgoing mail and correspondence, including e-mails and shipments.
• Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
• Support onboarding and new employee communications, including new hire announcements, weekly welcome emails, I9 verifications, and new hire office set-up.
• Oversee distribution lists and internal communications groups, including maintenance of all-staff and location-specific lists.
• Maintain employee-related records and reporting, including employee rosters, vehicle rosters, and other administrative reporting support.
• Actively participate in the building Safety Lead Committee.
• Provide administrative office support, including business card orders, contractor licensing documentation, supply orders, and client gift orders.

Education

High School Diploma / GED

Strong communication skills

Team player with independence

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Kiewit Building Group in Omaha, NE is seeking an entry-level Administrative Assistant to support senior leaders and maintain a smooth office workflow.

You will coordinate expense reports, greet visitors, schedule meetings, manage mail, and assist with conferences and events. The role requires a high school diploma, proficiency in Microsoft Office, strong communication, and the ability to handle confidential information while meeting deadlines.