Administrative Coordinator - Corporate Environmental

Kiewit; Omaha (NE); On-site; USD 40,000 - 60,000; Full time

Job summary

Kiewit in Omaha, NE seeks an Environmental Administrative Coordinator to provide wide-ranging administrative support to the corporate Environmental management team. You should be proactive, flexible, adaptable, and able to work independently.

The role requires collaboration across departments, discretion with confidential matters, and strong organizational skills to manage calendars, meet deadlines, and coordinate events for district projects.

Qualifications

• Bachelor’s degree preferred.
• 2+ years corporate administrative experience in a professional setting.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint, Visio).
• Excellent verbal and written communication skills.
• Ability to navigate various online platforms.
• Deadline-driven with a sense of urgency.
• Able to take direction and provide timely feedback.
• Excellent organizational and time management skills.
• Strong emotional intelligence and interpersonal skills.
• Ability to multi-task and prioritize.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to Environmental project and management teams or back-up support to other Environmental personnel.
• Coordinate and arrange meetings/events including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested.
• Maintain contact lists and calendars in Outlook.
• Assist in reconciling expense reports for events and/or employees when needed.
• Maintain a working knowledge of standard software/technology.
• Copy and distribute correspondence or other printed materials.
• Greet scheduled visitors and direct them to appropriate area or person.
• Assist managers with planning and scheduling of activities.
• Support Environmental Manager when needed for district events.
• Assist Environmental Managers with catering and room bookings for all district events.
• Liaison with Facilities for all building activities when needed.

Skills

Communication skills

Microsoft Office

Organization

Time management

Teamwork

Adaptability

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

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Administrative Coordinator - Corporate Environmental

Location:

Omaha, NE, US

Requisition ID:182031

Job Level:Entry Level

Department:Administration

Market:Corporate Home Office

Employment Type:Full Time

Position Overview

The primary focus of the Environmental Administrative Coordinator role is to provide a wide range of administrative services for Kiewit's corporate Environmental management team. To execute this role effectively, the coordinator should be a proactive, flexible, adaptable, and self-motivated team player with a high degree of situational awareness, basic technical proficiencies, and an ability to work independently.

This role continually requires a high degree of autonomy and collaboration with multiple departments within the district. The Coordinator must be able to work effectively in complex and demanding environmental organization while upholding the company’s standards and values. They also must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor.

Location

This position can be based out of our headquarters in downtown Omaha, NE.

Responsibilities

• Provide administrative support to Envionrmental project & management teams or back-up support to other Environmental personnel.
• Coordinate and arrange meetings/events including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested.
• Maintain contact lists and calendars in Outlook.
• Assist in reconciling expense reports for events and/or employees when needed
• Maintain a working knowledge of standard software/technology.
• Copy and distribute correspondence or other printed materials.
• Greet scheduled visitors and direct them to appropriate area or person.
• Assist managers with planning and scheduling of activities.
• Support Environmental Manager when needed for district events
• Assist Environmental Managers with catering and room bookings for all district events
• Liaison with Facilities for all building activities when needed

Qualifications

• Excellent communication skills (verbal and written)
• Bachelor Degree is preferred.
• Ideally would like 2+ years of corporate administrative experience in a professional setting.
• Proficiency in Microsoft Office products including Word, Excel, Outlook, Teams, PowerPoint and Visio preferred
• Experience and ability to navigate and adapt to various online platforms
• Deadline-driven with a sense of urgency
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills
• Strong emotional intelligence and interpersonal skills
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Ability to work independently, as well as part of a team

#LI-TD28

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.