Administrative Coordinator: Project Docs & Office Operations

SOCOTEC; Alameda (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

SOCOTEC is seeking an Administrative Coordinator / Word Processor for our Alameda, California office. This in-office, full-time role provides administrative support to project managers and technical staff, ensuring efficient preparation of project documentation and coordination of office operations.

The successful candidate will format reports, organize project documents, and collaborate with HR and Accounting on financial processes.

Qualifications

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong computer skills and the ability to learn new software applications.
• Positive attitude, strong work ethic, and a collaborative, team-oriented approach.
• Ability to work independently while supporting multiple project teams.

Responsibilities

• Prepare, edit, format, and proofread technical reports, proposals, correspondence, and other project-related documents.
• Provide administrative support to project managers and technical staff throughout the lifecycle of engineering and environmental projects.
• Organize, maintain, and manage project documents, records, and electronic files.
• Maintain personnel records and coordinate with Human Resources and Accounting teams at the corporate office.
• Process and track financial transactions, including reviewing and processing incoming invoices.
• Assist with office administration, including copying, scanning, filing, and document distribution.
• Answer and direct incoming telephone calls in a professional and courteous manner.
• Order and maintain office supplies and equipment as needed.
• Support general office operations and complete additional administrative tasks as assigned.

Skills

MS Office

Communication

Organizational skills

Multitasking

Team collaboration

Independent work

Learning new software

Tools

Word

Excel

PowerPoint

Outlook

Job description

SOCOTEC is seeking an Administrative Coordinator / Word Processor for our Alameda, California office. This in-office, full-time role provides administrative support to project managers and technical staff, ensuring efficient preparation of project documentation and coordination of office operations.

The successful candidate will format reports, organize project documents, and collaborate with HR and Accounting on financial processes.