Administrative Coordinator/Word Processor

SOCOTEC; Alameda (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

SOCOTEC is seeking an Administrative Coordinator / Word Processor for our Alameda, California office. This in-office, full-time role provides administrative support to project managers and technical staff, ensuring efficient preparation of project documentation and coordination of office operations.

The successful candidate will format reports, organize project documents, and collaborate with HR and Accounting on financial processes.

Qualifications

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong computer skills and the ability to learn new software applications.
• Positive attitude, strong work ethic, and a collaborative, team-oriented approach.
• Ability to work independently while supporting multiple project teams.

Responsibilities

• Prepare, edit, format, and proofread technical reports, proposals, correspondence, and other project-related documents.
• Provide administrative support to project managers and technical staff throughout the lifecycle of engineering and environmental projects.
• Organize, maintain, and manage project documents, records, and electronic files.
• Maintain personnel records and coordinate with Human Resources and Accounting teams at the corporate office.
• Process and track financial transactions, including reviewing and processing incoming invoices.
• Assist with office administration, including copying, scanning, filing, and document distribution.
• Answer and direct incoming telephone calls in a professional and courteous manner.
• Order and maintain office supplies and equipment as needed.
• Support general office operations and complete additional administrative tasks as assigned.

Skills

MS Office

Communication

Organizational skills

Multitasking

Team collaboration

Independent work

Learning new software

Tools

Word

Excel

PowerPoint

Outlook

Job description

• Full-time
• Department: US - Corporate HR
• Compensation: USD 27 - USD 33 - hourly

Company Description

About SOCOTEC:

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC offers competitive salary and benefits, mentorship, training, and social activities.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

SOCOTEC is seeking a detail-oriented Administrative Coordinator / Word Processor to join our Alameda, California office. This role provides administrative and operational support to project managers and technical staff, ensuring the efficient preparation of project documentation, coordination of office operations, and management of financial and administrative processes. The ideal candidate is organized, proactive, and thrives in a collaborative, fast-paced environment.

• Prepare, edit, format, and proofread technical reports, proposals, correspondence, and other project-related documents.
• Provide administrative support to project managers and technical staff throughout the lifecycle of engineering and environmental projects.
• Organize, maintain, and manage project documents, records, and electronic files.
• Maintain personnel records and coordinate with Human Resources and Accounting teams at the corporate office.
• Process and track financial transactions, including reviewing and processing incoming invoices.
• Assist with office administration, including copying, scanning, filing, and document distribution.
• Answer and direct incoming telephone calls in a professional and courteous manner.
• Order and maintain office supplies and equipment as needed.
• Support general office operations and complete additional administrative tasks as assigned.

Qualifications

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong computer skills and the ability to learn new software applications.
• Positive attitude, strong work ethic, and a collaborative, team-oriented approach.
• Ability to work independently while supporting multiple project teams.

Additional Information

Salary range: $28-33/hour, depending on experience

Your information will be kept confidential according to EEO guidelines.

For more information, please visit www.socotec.us

Job Type: Full-Time; in-office

SOCOTEC is an Equal Opportunity Employer.

Job Location