Administrative Coordinator (Per Diem, Days)

Rochester General Hospital; City of Rochester (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester General Hospital is seeking an Administrative Coordinator to oversee and organize a department at 1425 Portland Ave, Rochester, NY. The role requires meticulous attention to detail, scheduling, and staff coordination, including Kronos access and safety policy support.

Responsibilities include managing daily operations, training coordination, mail/copy/fax tasks, and cross-department support, with an emphasis on regulatory processes such as CMS/Medicaid billing.

Qualifications

• Associate’s degree required or preferred.
• Excellent oral and written communication and interpersonal skills.
• Strong organizational and problem solving skills.
• High level of proficiency with PC, software applications, and reporting tools.
• Experience with CMS, Medicaid/Medicare billing, and regulatory processes is a plus.

Responsibilities

• Daily management: coordinate training, scheduling and office logistics; manage Kronos scheduling and staffing.
• Safety & security: review daily safety logs, follow up actions and draft readiness policies.
• Departmental support: assist multiple healthcare admin functions and department tasks as needed.

Skills

Oral & written communication

Interpersonal skills

Organizational skills

Problem solving

PC proficiency

Regulatory understanding

Education

Associate’s degree

Tools

CMS

Billing systems

Job description

Job Title: Administrative CoordinatorDepartment: Rochester General HospitalLocation: 1425 Portland Ave Rochester NYHours Per Week: 0Schedule: Every other weekend - Saturdays & Sundays, 8AM-4:30PMSummaryAs an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met, and daily processes are maintained efficiently and accurately.ResponsibilitiesDaily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notesSafety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert SystemDepartmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasksPreferred Qualifications:Associate’s degreeExcellent oral and written communication and interpersonal skillsStrong organizational and problem solving skillsHigh level of proficiency with PC, software applications, and reporting toolsMay need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes.Experience working in a healthcare administrative office preferred.BilingualRequired Qualifications:NAEDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$19.00 - $25.00CITY:RochesterPOSTAL CODE:14621The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.