Administrative Coordinator, Pediatric Pulmonary & CF Center

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 42,000 - 62,000; Full time

Job summary

University of Michigan is seeking an Administrative Assistant to support the pediatric pulmonary division and its Cystic Fibrosis Center Director, nursing staff, and Project Manager. The role covers scheduling, travel coordination, reimbursements, recruitment onboarding, and day-to-day office needs.

You will maintain faculty calendars, manage clinic and on-call schedules in Qgenda, process expenses, and coordinate events, conferences, and outreach.

Qualifications

• Minimum of 2 years administrative experience involving scheduling, coordination, records, or expense processing, event planning and foreign travel arrangement.
• High School Diploma/GED.
• Ability to organize competing priorities, meet deadlines, and maintain accurate records as schedules and requests change.
• Clear written and verbal communication, sound judgment, and discretion with confidential information.
• Ability to work independently and collaboratively and adapt to changing operational needs.
• Proficiency with office productivity software and the ability to learn scheduling and administrative systems.

Responsibilities

• Faculty administrative support: Manage calendars, coordinate meetings and travel, reconcile expenses, and process reimbursements.
• Clinical scheduling: Maintain faculty clinic, on-call, and time-away schedules in QGenda; coordinate vacation and clinic schedules.
• Faculty recruitment and onboarding: Coordinate interviews, calendars, and recruitment logistics; assist with postings and onboarding.
• CF Center and event support: Support center activities, meetings, conferences, events; handle reimbursements and record-keeping.
• Observers and outreach: Coordinate visiting observers, track outreach readings, and manage related approvals.
• Division and office operations: Maintain contacts, meeting minutes, equipment needs, and office workflows.

Skills

Scheduling

Coordination

Records management

Expense processing

Event planning

Foreign travel arrangement

Communication

Discretion

Education

High School Diploma/GED

Job description

University of Michigan is seeking an Administrative Assistant to support the pediatric pulmonary division and its Cystic Fibrosis Center Director, nursing staff, and Project Manager. The role covers scheduling, travel coordination, reimbursements, recruitment onboarding, and day-to-day office needs.

You will maintain faculty calendars, manage clinic and on-call schedules in Qgenda, process expenses, and coordinate events, conferences, and outreach.