Pediatric Administrative Coordinator

UCSF Health, AG; Fresno (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

UCSF Fresno Department of Pediatrics is seeking an Administrative Assistant II to provide comprehensive administrative support to faculty, department leadership, trainees, and programs.

The role covers calendar and meeting coordination, travel arrangements, event support, data entry, purchasing, vendor payments, reimbursements, and office operations, with a focus on reliability, discretion, and professional communication.

Qualifications

• High school diploma or GED with 3+ years of relevant admin experience
• Strong written and verbal communication at all organization levels
• Service-oriented, responsive, and professional in interactions
• Good organizational skills and ability to manage multiple tasks under deadlines
• Proficient with Microsoft Office and standard admin software
• Ability to maintain confidentiality and exercise sound judgement
• Ability to work independently with minimal supervision

Responsibilities

• Coordinate calendars and meetings for faculty and leadership
• Arrange travel and lodging for staff and events
• Provide event support and assist with department activities
• Compile data for faculty annual evaluations
• Handle purchasing, vendor payments, and reimbursements
• Perform data entry, mail distribution, and general office tasks
• Maintain department websites and calendars
• Order supplies and manage inventory

Skills

Communication skills

Verbal & written communication

Organizational skills

Customer service

Calendar management

Independent work

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

UCSF Fresno Department of Pediatrics is seeking an Administrative Assistant II to provide comprehensive administrative support to faculty, department leadership, trainees, and programs.

The role covers calendar and meeting coordination, travel arrangements, event support, data entry, purchasing, vendor payments, reimbursements, and office operations, with a focus on reliability, discretion, and professional communication.