TEMPORARY Administrative Coordinator I

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical and dental plans

Job summary

Nova Southeastern University is seeking an Administrative Coordinator to support a variety of department functions, ensuring efficient operations and high-level customer service for internal and external contacts.

Responsibilities include data entry, reporting, attendance tracking, and coordinating trainings and events, with a focus on accuracy and confidentiality. Strong MS Office skills and four years of administrative experience are preferred.

Qualifications

• High school diploma or equivalent required; an associate degree is acceptable with relevant experience.
• 4 years of administrative experience, and/or coordinating various projects in an office environment.
• Excellent MS Office and data-entry skills.
• Strong organizational and communication abilities.

Responsibilities

• Coordinate activities within NSU as well as between NSU and external contacts to ensure efficient operations and events.
• Respond to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.
• Reviews data and follows up on discrepancies to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
• Monitor and gather absences in online tracker and notify all course directors accordingly.
• Proctor Virtual trainings and assist with data collection, and attendance confirmation
• Send training reminder emails
• Assist the Program Specialist and Program Director with daily work assignments, including certificate creation, preparing class supplies, and answering inquiries via phone or email.
• Performs other duties as assigned.

Skills

MS Office Suite

Data entry

Calendar management

Customer service

Communication skills

Education

High School Diploma or Equivalent

Associate's Degree

Tools

MS Office

Job description

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Coordinates a variety of administrative functions to support department or unit, including providing high level customer service to internal and external contacts to ensure efficient operations.

Job Category:

Non-Exempt

Hiring Range:

Commensurate with experience

Pay Basis:

Hourly

Subject to Grant Funding?

Yes

Essential Job Functions:

• Coordinates activities / functions within NSU as well as between NSU and external contacts to ensure efficient operations / events.
• Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.
• Reviews data and follows up on discrepancies to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
• Monitor and gather absences in online tracker and notify all course directors accordingly.
• Proctor Virtual trainings and assist with data collection, and attendance confirmation
• Send training reminder emails
• Assist the Program Specialist and Program Director with daily work assignments, including certificate creation, preparing class supplies, and answering inquiries via phone or email.
• Performs other duties as assigned.

Job Requirements:

• Required Certifications/Licensures:
• Required Education: High School Diploma or Equivalent
• Major (if required):
• Required Experience: High School Diploma and four (4) years of administrative experience, and/or coordinating various projects in an office environment.
• --OR--
• Associate's Degree and three (3) years of administrative experience, and/or coordinating various projects in an office environment.

Required Knowledge, Skills, & Abilities:

• Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.
• Ability to interpret and explain guidelines, policies, and procedures.
• Decision-making and problem solving skills.
• Excellent organization and planning skills, including calendar and event management.
• Excellent written and oral communication skills.
• Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.
• Takes initiative, is flexible, and provides great attention to detail and accuracy.
• Possesses advanced computer skills and is able to train others.

Physical Requirements / WORKING CONDITIONS

• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures:

Required Education:

High School Diploma or equivalent

Major (if required:

Required Experience:

Preferred Qualifications:

• Bi-lingual

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.