Administrative Coordinator - Office & Project Support

Laborie; Minneapolis (MN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Pension Plan

Parental Leave

Health and Wellness Programs

Job summary

Laborie is seeking an Administrative Coordinator to support and manage office administration across Laborie sites. Key duties include managing calendars for visitors and events, coordinating mail and courier services, maintaining organized common areas, planning on-site events, and supporting the Employee Engagement team to foster a positive workplace culture.

The role also covers document management, invoices, accounts payable duties, HR-related materials, and sustainability reporting,

Qualifications

• High school diploma or GED required; secretarial certification preferred.
• Advanced Microsoft Office skills: Word, Excel, PowerPoint, Outlook.
• Demonstrated professionalism in written and verbal communications.
• Strong organizational and time management skills; multitasking ability.
• Ability to prioritize and meet deadlines; work with minimal supervision; remain calm under pressure.

Responsibilities

• Reception & Visitors: manage calendars, greet visitors, conduct safety briefings, handle mail and courier services.
• Office Administration: maintain tidy spaces, plan events, engage with Employee Engagement, manage supplies and coordination with vendors.
• Document Management & Administrative Support: assist site leader with invoices, expense reporting, presentations, HR & payroll materials, sustainability reporting.
• Project Management: support management with special projects and process improvements.

Skills

Professional communication

Organizational skills

Time management

Multitasking

Calm under pressure

Attention to detail

Education

High school diploma or GED

Secretarial certification preferred

Tools

Microsoft Office Suite

Job description

Laborie is seeking an Administrative Coordinator to support and manage office administration across Laborie sites. Key duties include managing calendars for visitors and events, coordinating mail and courier services, maintaining organized common areas, planning on-site events, and supporting the Employee Engagement team to foster a positive workplace culture.

The role also covers document management, invoices, accounts payable duties, HR-related materials, and sustainability reporting,