Administrative Coordinator

Laborie; Minneapolis (MN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Pension Plan

Parental Leave

Health and Wellness Programs

Job summary

Laborie is seeking an Administrative Coordinator to support and manage office administration across Laborie sites. Key duties include managing calendars for visitors and events, coordinating mail and courier services, maintaining organized common areas, planning on-site events, and supporting the Employee Engagement team to foster a positive workplace culture.

The role also covers document management, invoices, accounts payable duties, HR-related materials, and sustainability reporting,

Qualifications

• High school diploma or GED required; secretarial certification preferred.
• Advanced Microsoft Office skills: Word, Excel, PowerPoint, Outlook.
• Demonstrated professionalism in written and verbal communications.
• Strong organizational and time management skills; multitasking ability.
• Ability to prioritize and meet deadlines; work with minimal supervision; remain calm under pressure.

Responsibilities

• Reception & Visitors: manage calendars, greet visitors, conduct safety briefings, handle mail and courier services.
• Office Administration: maintain tidy spaces, plan events, engage with Employee Engagement, manage supplies and coordination with vendors.
• Document Management & Administrative Support: assist site leader with invoices, expense reporting, presentations, HR & payroll materials, sustainability reporting.
• Project Management: support management with special projects and process improvements.

Skills

Professional communication

Organizational skills

Time management

Multitasking

Calm under pressure

Attention to detail

Education

High school diploma or GED

Secretarial certification preferred

Tools

Microsoft Office Suite

Job description

We believe that great healthcare is an essential safeguard of human dignity.

At Laborie, we know the work we do matters – it’s what fuels our motivation and contributes to our success. If you’re ready to make a positive impact in the lives of patients across the globe, we’d like to meet you.

We support and empower our employees to grow their careers in an environment that encourages a sense of belonging and a connection to doing good.We’re not afraid to roll up our sleeves to make our goals a reality and work together to solve for our customers. We reward and recognize our employees based on our values of Aspire to Greatness, Respect All, Own It, Working Together, Persist with Passion.

Who We’re Looking For:

The Administrative Coordinator is a key role supporting and managing office administration for Laborie sites, skills include optimizing office procedures, coordinating visitors & vendors, and providing general business support and exemplary customer service

About the Role:

Reception & Visitors

• Owner of Plant Calendar and Training Center Calendar to ensure all visitors & events are approved and scheduled to avoid conflicts
• Receive visitors and provide optimal first impressions for internal and external customers in alignment with our Laborie brand & values. Conductions Safety briefing for first time visitors
• Manages day-to-day administration of CARE system (Security & Card Access)
• Manages incoming/outgoing mail distribution and courier services working in conjunction with warehouse/shipping team

Office Administration

• Maintain tidy and well-organized common areas
• Event planning & coordination with caterers for on-site food/beverage, including set-up and clean-up
• Service on Employee Engagement team contributing to positive workplace culture
• Maintain office equipment and purchase and manage office supply inventory
• Prepares, analyzes, and coordinates with local suppliers for efficient delivery of products and services
• May coordinate certain maintenance items for facility working with Facilities Manager, property management, cleaning services, local utilities, and building security services providers
• May provide support to shipping and receiving at facility as backup

Document Management & Administrative Support

• Supports Site Leader with all invoice & accounts payable duties, expense reporting. Discretion in handing and maintaining confidential information.
• Assists Site Leader in coordinating materials for various presentations, Site Performance Reviews & reports
• Talent Acquisition & New Hire support, including certain orientation materials & documentation (HR & payroll items).
• Provides support when needed for plant Sustainability reporting & sustainability projects
• May support Operations team with various documentation related to Operations training
• Other administrative tasks as assigned

Project Management

• Support management with special projects and process improvement.

What you Bring:

• High school diploma (or GED equivalent); secretarial certification preferred
• Advanced Microsoft Office skills: Word, Excel, PowerPoint, Outlook
• Demonstrated professionalism in written and verbal communications
• Strong organizational and time management skills
• Ability to prioritize, multitask and work with minimal supervision required
• Flexibility to work overtime as necessary, sometimes without advanced notice
• Accuracy and attention to detail are essential
• Commitment to meeting deadlines
• Ability to remain calm under pressure

Why Laborie:

Our Mission every day is to operate as a world-class specialist medical company making and advancing technologies that preserve and restore human dignity. We do that today by helping people with pelvic and gastrointestinal conditions live normal lives, and by helping mothers and babies have safe deliveries.

• Paid time off and paid volunteer time
• Pension Plan
• Parental Leave and Adoption Services
• Health and Wellness Programs and Events

Laborie providesequal employment opportunities and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexualorientation,or any characteristic protected underapplicable law. Laborie is committed to providing access and reasonable accommodation in our services, activities, education, and employment for individuals with disabilities.