Administrative Coordinator: Office Ops & Support

City of Grandview Heights; Grandview Heights (OH); On-site; USD 25,000 - 36,000; Full time

Job summary

City of Grandview Heights is seeking a capable clerical professional to perform a variety of office duties under general direction of a department head. You will handle routine correspondence, prepare purchase orders and invoices, manage files, and answer visitors and phone calls in a fast-paced municipal office.

This role requires a high school diploma or equivalent, at least three years of full-time clerical experience, and a valid Ohio driver's license.

Qualifications

• Proven ability to perform a variety of clerical tasks with a moderate degree of independent judgment.
• Strong written and verbal English with accurate grammar, spelling, and punctuation.
• Proficient in standard office software and equipment.

Responsibilities

• Prepare materials such as purchase orders, invoices and correspondence.
• Maintain an inventory of office supplies and order supplies when necessary.
• Receive visitors and phone calls.
• File documents and records.
• Attend to incoming and outgoing mail and packages as needed.
• Operate copier, phones and other office equipment.
• Proficiency with office software, including word processing and spreadsheets.
• Occasionally drive between City buildings as directed.
• Maintain licenses and certifications as required, if any.
• Demonstrate regular and predictable attendance.
• Meet all job safety requirements and safety standards.

Skills

Independent judgment

Clerical tasks

Communication

Education

High school diploma or equivalent

Tools

MS Office

Job description

City of Grandview Heights is seeking a capable clerical professional to perform a variety of office duties under general direction of a department head. You will handle routine correspondence, prepare purchase orders and invoices, manage files, and answer visitors and phone calls in a fast-paced municipal office.

This role requires a high school diploma or equivalent, at least three years of full-time clerical experience, and a valid Ohio driver's license.