Municipal Clerk & Open Meetings Specialist

City of Grandview Heights; Grandview Heights (OH); On-site; USD 52,000 - 72,000; Full time

Job summary

City of Grandview Heights is seeking an experienced City Clerk to serve as Clerk to Council, Civil Service Commission, Board of Zoning Appeals, and Planning Commission. The role includes preparing agendas, notices, and minutes, maintaining records, and coordinating with the City Attorney and department directors.

The ideal candidate will have a high school diploma, 5+ years of administrative experience, and a Notary Public license in Ohio or the ability to obtain within 6 months.

Qualifications

• High school diploma or equivalent.
• Minimum five years of progressively responsible administrative experience; 3–5 years public sector clerking desirable.
• Notary Public license issued by the State of Ohio, or ability to obtain within first 6 months of appointment*
• Certified Municipal Clerk designation preferred*
• General understanding of public meeting procedure desirable

Responsibilities

• Attend all regular and special meetings of Council and boards as assigned.
• Draft and finalize meeting agendas in coordination with Council President and department directors.
• Take and prepare minutes; maintain official Council records, resolutions, and ordinances.
• Coordinate notices and agenda packets; ensure posting to the public as required.
• Maintain records, searches, and archival duties; ensure compliance with records requests.
• Assist with compliance requirements and communications with City officials and vendors.

Skills

Administrative experience

Public sector clerking

Meeting coordination

Record keeping

Microsoft Office

Education

High school diploma or equivalent

Notary Public license (Ohio)

Certified Municipal Clerk designation

Tools

Microsoft Office Suite

Digital recording system

Content management systems

Job description

City of Grandview Heights is seeking an experienced City Clerk to serve as Clerk to Council, Civil Service Commission, Board of Zoning Appeals, and Planning Commission. The role includes preparing agendas, notices, and minutes, maintaining records, and coordinating with the City Attorney and department directors.

The ideal candidate will have a high school diploma, 5+ years of administrative experience, and a Notary Public license in Ohio or the ability to obtain within 6 months.