Administrative Coordinator — Office Ops & Project Support

Wold Architects and Engineers; Minneapolis (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

6% 401(k) company match

PTO frontloaded for immediate use

Health Insurance

Life Insurance

License Reimbursement

Dependent Care Assistance

Short-term Disability Insurance

Long-term Disability Insurance

Job summary

Wold Architects and Engineers seeks an Administrative Coordinator for its Minneapolis office. The role provides essential support to architectural and engineering teams, including project managers and staff, with duties ranging from document processing to branch office coordination.

The ideal candidate will have 0-3 years of administrative experience, strong MS Office skills, and a collaborative, dependable attitude to help keep operations running smoothly in a professional office environment.

Qualifications

• 0-3 years of related administrative experience in a professional office environment.
• Ability to perform multiple tasks independently and effectively prioritize tasks and resources.
• Strong attention to detail, accuracy, follow through, and ability to work on multiple projects while meeting deadlines.
• Excellent oral and written communication skills and ability to interact with all department staff and other key individuals.

Responsibilities

• Provide administrative support to architectural and engineering teams, including project managers and project staff.
• Serve as receptionist backup, handle incoming and outgoing mail, and support corporate operations.
• Assist with document processing, minutes, memos, reports, and submittals.
• Support social event planning and branch office coordination as needed.
• Oversee day-to-day administrative team operations and ensure processes are followed accurately.

Skills

Attention to detail

Multi-tasking

Oral & written communication

Team player

Tools

Word

Outlook

Excel

PowerPoint

Publisher

Job description

Wold Architects and Engineers seeks an Administrative Coordinator for its Minneapolis office. The role provides essential support to architectural and engineering teams, including project managers and staff, with duties ranging from document processing to branch office coordination.

The ideal candidate will have 0-3 years of administrative experience, strong MS Office skills, and a collaborative, dependable attitude to help keep operations running smoothly in a professional office environment.