Administrative Coordinator

Wold Architects and Engineers; Minneapolis (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

6% 401(k) company match

PTO frontloaded for immediate use

Health Insurance

Life Insurance

License Reimbursement

Dependent Care Assistance

Short-term Disability Insurance

Long-term Disability Insurance

Job summary

Wold Architects and Engineers seeks an Administrative Coordinator for its Minneapolis office. The role provides essential support to architectural and engineering teams, including project managers and staff, with duties ranging from document processing to branch office coordination.

The ideal candidate will have 0-3 years of administrative experience, strong MS Office skills, and a collaborative, dependable attitude to help keep operations running smoothly in a professional office environment.

Qualifications

• 0-3 years of related administrative experience in a professional office environment.
• Ability to perform multiple tasks independently and effectively prioritize tasks and resources.
• Strong attention to detail, accuracy, follow through, and ability to work on multiple projects while meeting deadlines.
• Excellent oral and written communication skills and ability to interact with all department staff and other key individuals.

Responsibilities

• Provide administrative support to architectural and engineering teams, including project managers and project staff.
• Serve as receptionist backup, handle incoming and outgoing mail, and support corporate operations.
• Assist with document processing, minutes, memos, reports, and submittals.
• Support social event planning and branch office coordination as needed.
• Oversee day-to-day administrative team operations and ensure processes are followed accurately.

Skills

Attention to detail

Multi-tasking

Oral & written communication

Team player

Tools

Word

Outlook

Excel

PowerPoint

Publisher

Job description

WatchWhy Work at Woldto learn more about what makes us a great place to work.

Wold Architects and Engineers is seeking an Administrative Coordinator for a professional office environment to become part of our team in our Minneapolis office. The candidate represents our Corporate Team as well as the company at large, so the successful candidate will be a team player, dependable, and amicable. We are a dynamic, growing architectural and engineering firm. Our core values are based around customer service at all levels of the organization.

This position provides administrative support to our architectural and engineering teams, including project managers as well as project staff. Our team is responsible for all formal correspondence, receptionist backup, incoming and outgoing mail, and various projects to support corporate operations. Our ideal candidate will be enthusiastic about taking on additional duties including social event planning and branch office coordination.

The exceptional candidate will be experienced and enthusiastic about the following document processing areas:

• Proficient in use of word processing (Microsoft Word preferred), Outlook and Excel; good working knowledge of PowerPoint, Publisher and other applicable programs
• Ability to accurately and effectively prepare minutes and other business correspondence including unique and detailed reports, memos, and submittals
• Outstanding and accurate word processing skills (50+WPM)
• Keen eye for proofreading and editing
• Contract and technical writing skills
• Assist in overseeing the day-to-day operations of the administrative team, ensuring all processes and procedures are followed accurately and efficiently

Candidates should also possess the following qualities:

• 0-3 years of related administrative experience in a professional office environment
• Ability to perform multiple tasks independently and effectively prioritize tasks and resources
• Strong attention to detail, accuracy, follow through, and ability to work on multiple projects while maintaining deadlines.
• Excellent oral and written communication skills and ability to interact with all department staff and other key individuals.

Benefits offered:

• Frequent Employee Events
• 6% 401(k) company match
• PTO frontloaded for immediate use
• Health Savings Account
• Flexible Spending Account
• Life Insurance
• Health Insurance
• License Reimbursement
• Dependent Care Assistance
• Short-term Disability Insurance and Long-term Disability Insurance

Wold Architects and Engineers has created a training and mentoring environment that provides opportunities for motivated individuals to learn and grow.

Wold offers a competitive wage and a variety of benefits including health and dental insurance, life insurance, parental leave, disability, personal time off, flexible spending accounts and a 401(k) plan.

Wold is an Aff…