Administrative Coordinator - OB/GYN

Christie-Clinic; Champaign (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Time Off

401k Plan

Medical Insurance

Dental Insurance

Vision Insurance

Long Term Disability

Identity Theft Protection

Job summary

Christie Clinic’s OB/GYN department at the University clinic is seeking a full-time Administrative Coordinator to manage daily operations under a Monday–Thursday 7:30am–5:00pm schedule and Friday 7:30am–11:30am. The role involves supervising the OB/GYN team and acting as liaison among staff, patients and providers.

The administrator will help with staffing, training, performance evaluations, workflow improvements, and coordination with other coordinators to ensure quality care and efficient

Qualifications

• High School Diploma or equivalent.
• Supervisory and training experience.
• Preferred leadership experience.
• Preferred clinical experience.

Responsibilities

• Approve staff vacation and time off requests.
• Act as time clock manager.
• Establish and maintain staffing schedules to ensure appropriate coverage.
• Oversee interview process for new staff and training.
• Conduct performance evaluations and coaching.
• Coordinate and assist in interviewing new providers.
• Interact with department coordinators to improve processes.
• Monitor department processes for quality and safety.
• Assist in budget-related tasks and policy creation.
• Address billing and coding concerns.
• Maintain supplies and equipment.
• Serve as patient liaison to resolve concerns.

Skills

Supervisory experience

Training experience

Education

High School Diploma or equivalent

Job description

Christie Clinic's department of OB/GYN is seeking a full-time Administrative Coordinator at the University clinic from Monday-Thursday 7:30am-5:00pm and Friday from 7:30am-11:30am, with no night or weekend requirements.Duties include supervision over the Obstetrics/Gynecology department and acting as a liaison between department staff, patients and providers.JOB DUTIES: (This list may not include all of the duties assigned.)Approve staff member vacation and time off requests.Act as time clock manager.Establish and maintain staffing schedules to ensure appropriate coverage. Request Float coverage, as needed.Interview prospective staff members and oversee the training of new employees.Conduct job performance evaluations, including coaching employees to improve performance. Perform conflict control and initiate disciplinary action, as needed.Coordinate and assist in the interview process of new providers.Assist in the integration of new providers to the office.Interact with other department coordinators to improve processes.Monitor processes within the department for quality.Assist with developing and maturing the utilization of Christie Leadership System.Assist in setting agenda for provider meetings and attend coordinator meetings.Communicate with staff members on any pertinent information.Address billing and coding concerns.Facilitate and investigate the purchase of new equipment.Provide information to the manager to create and maintain the budget.Assist in creating department policies and procedures.Address Business Office concerns relative to same day appointments.Maintain pharmaceutical supplies, medical supplies, and equipment.Act as a patient liaison to resolve customer concerns.Prevent distractions within the department and keep employees on task.Coordinate processes with outside facility coordinators, as needed.Oversee all operational functions of the office practice.Uphold CLIA compliance.Perform related work as required.REQUIRED QUALIFICATIONS:High School Diploma or equivalentSupervisory and training experiencePREFERRED QUALIFICATIONS:Preferred leadership experiencePreferred clinical experienceCERTIFICATE/LICENSE:NoneTYPICAL PHYSICAL DEMANDS:Demands include sitting, standing, walking, bending, stooping, stretching and lifting up to 25 pounds. Hearing within, or correctable to, normal range, vision correctable to 20/20 and manual dexterity for the operation of office equipment is required.TYPICAL WORKING CONDITIONS:Work is performed in a medical office setting with possible exposure to communicable diseases, toxic substances, hazardous waste, bodily fluids and other waste common to a health care environment. Requirements may include working irregular hours.PAY AND BENEFITS:The estimated pay range for this position is exclusive of fringe benefits and potential bonuses. Final offers are based on various factors, including skill set, experience, qualifications, and other job-related criteria.We also offer a substantial benefits package, including:Paid Time Off (Vacation, Sick, Personal, Holiday, Birthday)Dependent Care Flexible Spending Account401k PlanMedical Flexible Spending AccountHealth InsuranceGroup Term Life InsuranceDental InsuranceIdentity Theft ProtectionVision InsuranceLong Term DisabilityAccidental Death & Dismemberment Insurance