Administrative Coordinator - OB/GYN

Christie Clinic; Champaign (IL); On-site; USD 3,717,000 - 5,111,000; Full time

Benefits offered by this job

Paid Time Off

401k Plan

Health Insurance

Dental Insurance

Vision Insurance

Long Term Disability

Identity Theft Protection

Job summary

Christie Clinic's OB/GYN department seeks a full-time Administrative Coordinator at the University clinic in Champaign, IL. Hours are 1st shift, Monday-Thursday 7:30am-5:00pm and Friday 7:30am-11:30am, with no night or weekend requirements.

Duties include supervising the OB/GYN department and serving as a liaison between staff, patients and providers. The role requires a High School Diploma or equivalent and supervisory/training experience.

Qualifications

• Requires High School Diploma or equivalent.
• Experience supervising staff and conducting training is required.

Responsibilities

• Supervise the Obstetrics/Gynecology department and coordinate staff schedules.
• Act as liaison between department staff, patients and providers.
• Assist in creating department policies and procedures.
• Oversee operational functions of the office practice and ensure CLIA compliance.

Skills

Supervisory experience

Training experience

Education

High School Diploma or equivalent

Job description

Job Details

Job Location: University (LLC) - Champaign, IL 61820

Position Type: Full Time

Education Level: High School

Salary Range: $26.98 - $37.10 Hourly

Job Shift: 1st Shift

Job Category: Administrative/Clerical

Christie Clinic's department of OB/GYN is seeking a full-time Administrative Coordinator at the University clinic from Monday-Thursday 7:30am-5:00pm and Friday from 7:30am-11:30am, with no night or weekend requirements.

Duties include supervision over the Obstetrics/Gynecology department and acting as a liaison between department staff, patients and providers.

Job Qualifications and Expectations

JOB DUTIES: (This list may not include all of the duties assigned.)

• Approve staff member vacation and time off requests.
• Act as time clock manager.
• Establish and maintain staffing schedules to ensure appropriate coverage. Request Float coverage, as needed.
• Interview prospective staff members and oversee the training of new employees.
• Conduct job performance evaluations, including coaching employees to improve performance. Perform conflict control and initiate disciplinary action, as needed.
• Coordinate and assist in the interview process of new providers.
• Assist in the integration of new providers to the office.
• Interact with other department coordinators to improve processes.
• Monitor processes within the department for quality.
• Assist with developing and maturing the utilization of Christie Leadership System.
• Assist in setting agenda for provider meetings and attend coordinator meetings.
• Communicate with staff members on any pertinent information.
• Address billing and coding concerns.
• Facilitate and investigate the purchase of new equipment.
• Provide information to the manager to create and maintain the budget.
• Assist in creating department policies and procedures.
• Address Business Office concerns relative to same day appointments.
• Maintain pharmaceutical supplies, medical supplies, and equipment.
• Act as a patient liaison to resolve customer concerns.
• Prevent distractions within the department and keep employees on task.
• Coordinate processes with outside facility coordinators, as needed.
• Oversee all operational functions of the office practice.
• Uphold CLIA compliance.
• Perform related work as required.

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent
• Supervisory and training experience

PREFERRED QUALIFICATIONS

• Preferred leadership experience
• Preferred clinical experience

CERTIFICATE/LICENSE

None

TYPICAL PHYSICAL DEMANDS

Demands include sitting, standing, walking, bending, stooping, stretching and lifting up to 25 pounds. Hearing within, or correctable to, normal range, vision correctable to 20/20 and manual dexterity for the operation of office equipment is required.

TYPICAL WORKING CONDITIONS

Work is performed in a medical office setting with possible exposure to communicable diseases, toxic substances, hazardous waste, bodily fluids and other waste common to a health care environment. Requirements may include working irregular hours.

PAY AND BENEFITS

The estimated pay range for this position is exclusive of fringe benefits and potential bonuses. Final offers are based on various factors, including skill set, experience, qualifications, and other job-related criteria.

We also offer a substantial benefits package, including:

• Paid Time Off (Vacation, Sick, Personal, Holiday, Birthday)
• Dependent Care Flexible Spending Account
• 401k Plan
• Medical Flexible Spending Account
• Health Insurance
• Group Term Life Insurance
• Dental Insurance
• Identity Theft Protection
• Vision Insurance
• Long Term Disability
• Accidental Death & Dismemberment Insurance