Administrative Coordinator, Multi-Team Operations

Universal Destinations & Experiences; California (MO); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal is seeking an Administrative Assistant to support the Attractions, Excellence, and Operations teams. You will manage calendars, process expenses, coordinate travel, and handle daily clerical tasks to keep the department running smoothly.

The role offers company-sponsored benefits including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and various discounts. The position may involve in-person interviews at NBCUniversal locations.

Qualifications

• High School Diploma/GED and a minimum 2-3 years of work experience supporting a team in an administrative capacity
• Proven experience supporting multiple calendars and processing expenses, arranging travel, and utilizing Microsoft office software
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Responsibilities

• Provides general administrative support and performs clerical duties for department managers and reps, including calendar management, expense reports, travel arrangements, office supplies and ordering, and routine correspondence
• Assists with processing purchase orders, and invoice payment processing
• Analyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties
• Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management
• Maintains and archive electronic and hard-copy department files
• Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when needed
• Order and manage office supplies/inventory for team. Coordinate maintenance of office equipment with appropriate vendors
• Maintain general suite order and cleanliness. Ensure department office environment is maintained professionally and aesthetically to receive visitors
• Performs other duties as assigned

Skills

Calendar Management

Expense Processing

Travel Arrangements

Office Software

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Microsoft Access

Job description

NBCUniversal is seeking an Administrative Assistant to support the Attractions, Excellence, and Operations teams. You will manage calendars, process expenses, coordinate travel, and handle daily clerical tasks to keep the department running smoothly.

The role offers company-sponsored benefits including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and various discounts. The position may involve in-person interviews at NBCUniversal locations.