Administrative Assistant: Master Calendars & Ops Support

SmartRecruiters, Inc.; California, Northern (MO, KY); Hybrid; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal is seeking an administrative assistant to support the Attractions, Excellence, and Operations teams. The role involves calendar management, expense reporting, travel arrangements, and general clerical duties to keep the department operating smoothly.

Responsibilities include purchase orders, invoice processing, data maintenance in spreadsheets and databases, meeting coordination, and file management. Strong MS Office skills and professional communication are essential.

Qualifications

• High School Diploma/GED and 2-3 years of work experience supporting a team in an administrative capacity.
• Proven experience supporting multiple calendars and processing expenses, arranging travel, and utilizing Microsoft Office software
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint

Responsibilities

• Provides general administrative support and performs clerical duties for department managers and reps, including calendar management, expense reports, travel arrangements, office supplies and ordering, and routine correspondence
• Assists with processing purchase orders, and invoice payment processing
• Analyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties
• Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management
• Maintains and archive electronic and hard-copy department files
• Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when needed
• Order and manage office supplies/inventory for team. Coordinate maintenance of office equipment with appropriate vendors
• Maintain general suite order and cleanliness. Ensure department office environment is maintained professionally and aesthetically to receive visitors
• Performs other duties as assigned

Skills

Calendar management

Expense processing

Travel arrangements

Clerical support

Office coordination

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

NBCUniversal is seeking an administrative assistant to support the Attractions, Excellence, and Operations teams. The role involves calendar management, expense reporting, travel arrangements, and general clerical duties to keep the department operating smoothly.

Responsibilities include purchase orders, invoice processing, data maintenance in spreadsheets and databases, meeting coordination, and file management. Strong MS Office skills and professional communication are essential.