Administrative Assistant Universal Studios Hollywood

NBCUniversal; California (MO); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401(k)

Job summary

NBCUniversal is seeking an Administrative Assistant to support the Attractions, Excellence, and Operations teams. You will handle calendar management, expense reporting, travel arrangements, and general clerical duties to keep the department running smoothly.

Responsibilities include processing purchase orders and invoices, maintaining department files, coordinating meetings, and ensuring office supplies and equipment are well managed.

Qualifications

• High School Diploma/GED and a minimum 2-3 years of work experience supporting a team in an administrative capacity.
• Proven experience supporting multiple calendars and processing expenses, arranging travel, and utilizing Microsoft Office software.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provides general administrative support and performs clerical duties for department managers and reps, including calendar management, expense reports, travel arrangements, office supplies and ordering, and routine correspondence
• Assists with processing purchase orders, and invoice payment processing
• Analyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties
• Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management
• Maintains and archive electronic and hard-copy department files
• Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when needed
• Order and manage office supplies/inventory for team. Coordinate maintenance of office equipment with appropriate vendors
• Maintain general suite order and cleanliness. Ensure department office environment is maintained professionally and aesthetically to receive visitors
• Performs other duties as assigned

Skills

Calendar management

Expense reports

Travel arrangements

Office administration

Communication

Multiple calendars

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Microsoft Access

Job description

• Full-time
• Compensation: USD 26 - USD 28 - hourly

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

Assists with administrative and clerical processes in support of the Attractions, Excellence, and Operations teams. Includes both routine and non-routine administrative assignments in support of the efficient operation of the overall Department.

Job Responsibilities:

• Provides general administrative support and performs clerical duties for department managers and reps, including calendar management, expense reports, travel arrangements, office supplies and ordering, and routine correspondence
• Assists with processing purchase orders, and invoice payment processing
• Analyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties
• Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management
• Maintains and archive electronic and hard-copy department files
• Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when needed
• Order and manage office supplies/inventory for team. Coordinate maintenance of office equipment with appropriate vendors
• Maintain general suite order and cleanliness. Ensure department office environment is maintained professionally and aesthetically to receive visitors
• Performs other duties as assigned

Qualifications

• High School Diploma/GED and a minimum 2-3 years of work experience supporting a team in an administrative capacity
• Proven experience supporting multiple calendars and processing expenses, arranging travel, and utilizing Microsoft office software
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Desired Characteristics:

• Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship
• Must be able work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-through
• Ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently
• Familiarity with Microsoft Access or equivalent database programs
• Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $26.00 - $28.00.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].

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