Administrative Coordinator – Meetings, Travel & Onboarding

Mentor Technical Group; Carolina (PR); On-site; USD 38,000 - 54,000; Full time

Job summary

Mentor Technical Group is seeking an organized Administrative Assistant to support daily office operations across our US and Puerto Rico locations. You will manage calendars, coordinate meetings, and assist with onboarding and procurement activities.

You will coordinate travel through Concur, process expense reports, maintain inventory, and support events and team activities, while upholding MTG's commitment to equality and service excellence.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and priorities efficiently.

Responsibilities

• Coordinate and facilitate meeting scheduling, logistics, and setup.
• Attend meetings, take detailed notes, and distribute meeting minutes to stakeholders.
• Assist with network approvals and administrative processes.
• Plan and coordinate events, including: Internal team-building events (quarterly) and additional meetings/events as needed.
• Serve as a Concur delegate to: Arrange travel, Submit travel authorization forms, Process expense reports.
• Provide onboarding support for new hires: Maintain onboarding checklists and materials; Order equipment and supplies; Communicate first-day expectations; Escort new hires for badge access, laptops, and site orientation; Ensure training reflected in Learning Plans.
• Maintain and manage office supply inventory and storage; Order office supplies, equipment, and team-related materials.
• Support procurement activities through Ariba (ordering goods and services).
• Provide general administrative support and perform additional duties as assigned.

Skills

MS Office

Communication

Organizational skills

Multitasking

Tools

Concur

Ariba

Job description

Mentor Technical Group is seeking an organized Administrative Assistant to support daily office operations across our US and Puerto Rico locations. You will manage calendars, coordinate meetings, and assist with onboarding and procurement activities.

You will coordinate travel through Concur, process expense reports, maintain inventory, and support events and team activities, while upholding MTG's commitment to equality and service excellence.