Life Sciences Admin & Onboarding Coordinator

Mentor Technical Group; Carolina (PR); Hybrid; USD 32,000 - 52,000; Full time

Job summary

Mentor Technical Group (MTG) seeks an experienced Administrative Support professional to coordinate meetings, manage onboarding and travel processes, and support procurement activities. You will handle scheduling, notes, and logistics for internal teams and external stakeholders in a dynamic life-science environment.

Required skills include strong Microsoft Office proficiency, excellent communication, and the ability to manage multiple tasks with attention to detail.

Qualifications

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and priorities efficiently.

Responsibilities

• Coordinate and facilitate meeting scheduling, logistics, and setup.
• Attend meetings, take detailed notes, and distribute meeting minutes to stakeholders.
• Assist with network approvals and administrative processes.
• Plan and coordinate events, including quarterly team-building events and other meetings.
• Serve as a Concur delegate to arrange travel, submit travel authorization forms, and process expense reports.
• Provide onboarding support for new hires and maintain onboarding materials and checklists.
• Support procurement activities through Ariba and manage office supplies and inventory.
• Provide general administrative support and perform additional duties as assigned.

Skills

Meeting coordination

Communication

Organizational skills

Multitasking

Team collaboration

Tools

Microsoft Office Suite

Concur

Ariba

Job description

Mentor Technical Group (MTG) seeks an experienced Administrative Support professional to coordinate meetings, manage onboarding and travel processes, and support procurement activities. You will handle scheduling, notes, and logistics for internal teams and external stakeholders in a dynamic life-science environment.

Required skills include strong Microsoft Office proficiency, excellent communication, and the ability to manage multiple tasks with attention to detail.