Administrative Coordinator III - Events & Data Support

Kaiser Permanente; Baldwin Park (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Kaiser Permanente is seeking a detail-oriented administrative professional to support information maintenance, reporting, and routine inquiries within the department. The role involves drafting presentations, coordinating events, managing schedules for directors, and ensuring accurate data handling and file integrity.

You will collaborate across teams, adapt to changing priorities, and help improve processes by organizing documentation and communications.

Qualifications

• Minimum one year of experience in Communications, Business, Health Care, or a directly related field.
• High School Diploma or GED, or equivalent AND minimum two years of experience working in a corporate or business office environment OR Minimum three years experience working in a corporate or business office environment.
• Preferred: Associate's degree in Communications, Business, Health Care, or related field.

Responsibilities

• Pursues effective peer relationships within and across teams to obtain and share resources and information.
• Follows instructions to complete routine and non-routine work assignments with limited supervision.
• Assists with information dissemination by drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables.
• Maintains the work flow of the department by assisting in the resolution of routine and non-routine requests and issues.
• Assists with event coordination by calendaring meetings for directors and their direct teams, with limited guidance, and by supporting meeting facilitation and logistics.
• Assists with event execution by arranging small-scale events and coordinating travel for department staff.
• Starts to apply human-resources data maintenance by handling department data and documentation retention policies.

Skills

Ambiguity management

Attention to detail

Business knowledge

Communication

Critical thinking

Cross-group collaboration

Decision making

Dependability

Diversity & inclusion support

Drives results

Facilitation skills

Health care industry knowledge

Influencing others

Integrity

Learning agility

Organizational savvy

Problem solving

Teamwork

Topic-specific communication

Education

High School Diploma or GED

Associate's degree (preferred)

Tools

PowerPoint

Job description

Kaiser Permanente is seeking a detail-oriented administrative professional to support information maintenance, reporting, and routine inquiries within the department. The role involves drafting presentations, coordinating events, managing schedules for directors, and ensuring accurate data handling and file integrity.

You will collaborate across teams, adapt to changing priorities, and help improve processes by organizing documentation and communications.