Senior Administrative & Events Coordinator

Kaiser Permanente; Riverside (CA); On-site; USD 36,000 - 60,000; Full time

Job summary

Kaiser Permanente in Riverside, CA seeks an administrative assistant to assist with information maintenance, drafting presentations, and routine and non-routine inquiries from department managers. The role supports event coordination, data management, and document preparation with limited guidance.

The position emphasizes attention to detail, collaboration across teams, and maintaining workflow. Prior experience in a corporate or healthcare setting is beneficial for success in this role.

Qualifications

• Minimum one (1) year of experience in Communications, Business, Health Care, or a directly related field.
• High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

Responsibilities

• Pursues effective peer relationships within and across teams to obtain and share resources and information.
• Follows instructions to complete routine and non-routine work assignments with limited supervision.
• Assists with information dissemination by drafting presentations, handouts, reports/spreadsheets, graphics, status reports, and other deliverables.
• Maintains the work flow of the department by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis.
• Assists with event coordination by calendaring meetings for directors and their teams, with limited guidance; supports meeting facilitation and logistics.
• Assists with event execution by arranging small-scale events and travel arrangements.
• Starts to apply HR data maintenance and management and formatting of graphs, spreadsheets, and reports.

Skills

Ambiguity management

Attention to detail

Business knowledge

Communication

Critical thinking

Cross-group collaboration

Decision making

Dependability

Diversity & inclusion

Drives results

Facilitation skills

Health care industry

Influencing others

Integrity

Learning agility

Organizational savvy

Problem solving

Learning recall

Teamwork

Topic-specific communication

Education

High school diploma or GED

Associate's degree (Preferred)

Tools

Computer literacy

Job description

Kaiser Permanente in Riverside, CA seeks an administrative assistant to assist with information maintenance, drafting presentations, and routine and non-routine inquiries from department managers. The role supports event coordination, data management, and document preparation with limited guidance.

The position emphasizes attention to detail, collaboration across teams, and maintaining workflow. Prior experience in a corporate or healthcare setting is beneficial for success in this role.