Sr. Administrative Assistant - US Commercial

DeWinter BH; Redwood City (CA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

DeWinter Group is seeking a Senior Administrative Assistant for US Commercial in Redwood City, CA. This hybrid role provides high-level administrative support to senior leaders, coordinates meetings and travel, and drives efficient daily operations in a fast-paced biotech environment.

The successful candidate will excel in organization, multitasking, and communication while maintaining professionalism with sensitive information and collaborating across teams.

Qualifications

• 10+ years supporting executive leadership in an administrative capacity.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with professionalism.
• Excellent verbal and written communication skills.

Responsibilities

• Manage internal and external meeting logistics, including scheduling, venue, catering, and A/V.
• Coordinate domestic and international travel, visas, accommodations, and transport.
• Prepare and organize presentations and PowerPoint slides.
• Handle recruitment tasks, including interview scheduling and onboarding.
• Collaborate with legal and procurement to execute consulting agreements.
• Process and reconcile expense reports and credit card statements.
• Assist with planning team events and cross-functional initiatives.

Skills

Executive support

Project management

MS Office

Communication

Education

Bachelor's degree

Tools

PowerPoint

Excel

Outlook

Job description

Senior Administrative Assistant - US Commercial

Join a dynamic team supporting innovation and excellence in the biotech industry. As a Sr. Administrative Assistant for the US Commercial division, you will play a vital role in enabling the success of our commercialization efforts. This hybrid position in Redwood City, CA offers an exciting opportunity to provide high-level administrative support to senior leaders, coordinate complex meetings and travel, and facilitate seamless daily operations within a fast-paced, collaborative environment.

Key Responsibilities:

• Manage internal and external meeting logistics, including scheduling, venue arrangements, catering, and A/V setups.
• Coordinate domestic and international travel arrangements, including flights, visas, accommodations, and transportation.
• Support the preparation and organization of presentations and PowerPoint slides.
• Handle recruitment tasks, including interview scheduling, onboarding coordination, and new hire setup.
• Collaborate with legal and procurement teams to ensure timely execution of consulting and service agreements.
• Process and reconcile expense reports and credit card statements with accuracy.
• Assist with planning and executing team events, meetings, and cross-functional initiatives.

Required Skills:

• 10+ years supporting executive leadership in an administrative capacity.
• Exceptional organizational, project management, and multitasking skills.
• Ability to handle sensitive and confidential information with professionalism.
• Strong communication skills, both verbal and written.
• Proactive with excellent self-initiative and a positive team-oriented attitude.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Nice to Have Skills:

• Experience in the biotech or pharmaceutical industry.
• Familiarity with applicant tracking systems and project management tools like Smartsheets.
• Knowledge of digital communication platforms, including Teams and newsletters.

Preferred Education & Experience:

• Bachelor's degree or higher preferred.
• Proven experience in supporting senior-level executives in a fast-paced, global environment.

Additional Requirements:

• Hybrid work arrangement (onsite in Redwood City, CA with flexibility).
• Ability to support travel outside normal hours as needed.

This is an exceptional opportunity to contribute to a pioneering biotech organization dedicated to making a difference. Your administrative expertise will be instrumental in driving our commercial success and supporting our leadership team.