Administrative Coordinator I - Tualatin

Phoenix Metals Company; Tualatin (OR); On-site; USD 32,000 - 42,000; Full time

Job summary

Phoenix Metals Company in Tualatin, Oregon is seeking an entry‑level General Office Clerk to perform basic, routine administrative tasks with detailed instructions. The role focuses on customer service, clerical duties, and supporting office operations to keep the organization running smoothly.

Successful candidates will have a High School diploma or GED, strong computer skills (Outlook, Excel, Word, PowerPoint), and the ability to multi-task, prioritize, and handle confidential information with

Qualifications

• 0-5 years of relevant experience or equivalent education and experience.
• High School diploma/GED required.
• Strong computer proficiency with Microsoft applications (Outlook, Excel, Word, PowerPoint).
• Basic knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of basic office management principles and practices.
• Ability to exhibit professional conduct in an office setting and maintain a professional appearance.
• Ability to follow instructions accurately and with attention to detail.
• Proven customer service excellence.
• Ability to multi-task, prioritize and manage time effectively.
• Ability to exercise discretion with sensitive/confidential information.

Responsibilities

• Perform basic, routine administrative tasks with detailed instructions.
• Provide receptionist support and handle inbound calls.
• Receive and direct visitors and clients.
• Schedule meetings and assist with office events and travel arrangements.
• Coordinate with vendors and maintain office supplies.
• Update organization charts and contact lists as needed.
• Support ongoing administrative programs and document management.
• Adhere to safety processes and protocols.

Skills

Customer service

Multitasking

Time management

Communication skills

Professional conduct

Discretion handling

Cooperation

Attention to detail

Microsoft Office

Office equipment

Education

High School diploma or GED

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Location/Org Data : Logo

Job Summary

This job is in the General Office job family (Department), which covers positions the duties of which are to perform general office work auxiliary to the work of the organization. This includes clerical or administrative support position in the office, operating independently of any other such position in the office. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others. The duties do not require a technical or professional knowledge of a specialized subject-matter area.

Physical Requirements

• Stand or Sit(Stationary position)
• Walk(Move, Traverse)
• Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Reaching
• Repetitive Motion

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

• Generally responsible for completing basic, routine administrative tasks with detailed instructions.
• Performs a variety of office-oriented tasks to ensure effective administrative operations, office operations and staff support with a focus on customer service and general office skills.
• Ensures the maintenance of a working office environment and furnishes essential office supplies.
• Performs a wide range of administrative and office support activities for the organization and/or managers and supervisors to facilitate the efficient operation of the organization.
• Provides receptionist support, answering, screening and transferring inbound phone calls.
• Shop Order Receiving & Transient Order Receiving.
• Receives and directs visitors and/or clients.
• Assists with offsite meetings and event planning including coordination of travel, meals, accommodations and material requirements.
• Organizes and schedules meeting and/or office functions (including catered events) as requested.
• Coordinates with general office vendors while maintaining a professional vendor relationship.
• Provide administrative support by maintaining documentation and filing of as needed.
• Maintains and updates relevant organization charts, phone lists, and/or seating charts.
• Supports various ongoing company administrative programs by placing required orders, managing participant activations and changes, and maintaining documentation, and sharing relevant informational materials.
• Assists with preparing responses for general inquiries, requests, etc., as needed.
• Responsible for adhering to safety processes and protocols.

Required Skills

• 0-5 years of relevant experience or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities required.
• High School diploma/GED required.
• Strong computer proficiency and working knowledge of Microsoft applications (Outlook, Excel, Word, Powerpoint), as well as general office software platforms, Outlook calendaring, internet based search engines, and as standard office equipment required.
• Basic knowledge of clerical and administrative procedures and systems such as filing and record keeping required.
• Knowledge of principles and practices of basic office management required.
• Ability to exhibit high level of professional conduct in an office setting and maintain a professional appearance required.
• Ability to follow instructions accurately and with attention to details required.
• Proven customer service excellence required.
• Ability to multi-task, prioritize, and manage time effectively required.
• Ability to exercise discretion when handling sensitive/confidential information required.
• Excellent oral and written communication skills required.
• Ability to initiate and maintain cooperative relationships with co-workers, management, as well as internal/external customers required.