Administrative Coordinator - HR leadership Team

Rocket Lab; Orlando (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading aerospace company seeks an Administrative Assistant to support the HR Leadership Team in Orlando, Florida. The role demands strong organizational and communication skills to manage complex administrative tasks and HR functions. Ideal candidates should be adaptable, detail-oriented, and committed to confidentiality while contributing to a collaborative corporate culture.

Benefits

Medical, dental, and vision insurance

401(k) with company match

Paid Time Off

Discretionary bonuses

Qualifications

• 3+ years of experience providing high-level administrative support in a complex environment.
• Prior experience supporting HR functions is strongly preferred.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide proactive calendar management and logistics coordination.
• Collaborate with HR professionals for consistent support.
• Manage confidential documentation and repositories.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Education

High school diploma or equivalent

Job description

Application close date:

Applications will be accepted on an ongoing basis until the requisition is closed.

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.

We are a diverse team of collaborators, doers, and problem- solvers who are relentlessly committed to a culture of safety. This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight. Join us in lowering the cost of access to space and enabling Blue Origin’s vision of millions of people living and working in space to benefit Earth.

We are seeking a highly organized and adaptable Administrative Assistant to support senior leaders on the Blue OriginHR Leadership Team (HRLT). This role will provide administrative support to multiple HR leaders, with responsibilities flexing based on dynamic business needs, competing priorities, and cross-functional collaboration.

This position will be based in Florida and will support leaders across multiple time zones, including both East and West Coast. The ideal candidate thrives in a fast-paced environment, has excellent writing and communication skills, and can stay organized through ambiguity while managing confidential and sensitive HR information. Prior experience supporting a Human Resources function or working in an HR environment is strongly preferred.

We are looking for someone to apply their technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required!

Key Responsibilities:

• Provide proactive calendar management, meeting scheduling, travel management, expenses, and overall logistics coordination for HR leaders and their teams.

• Collaborate closely with other HR administrative professionals to ensure consistent, high-quality support across the broader HRLT.

• Assist with planning and execution of offsites, conferences, team meetings, and other special events.

• Track and follow through on open action items from leadership meetings or cross-functional engagements.

• Prepare materials and logistical support for business rhythm meetings, including agenda setting, note-taking, and distributing pre-read documents.

• Support internal HR initiatives and strategic priorities, partnering with project teams as needed.

• Manage and maintain confidential documentation, shared drives, and repositories with appropriate discretion and care.

• Serve as a point of contact for coordinating across departments and geographies.

Minimum Qualifications:

• 3+ years of experience providing high-level administrative support in a complex, fast-paced environment.

• Prior experience supporting HR functions or working in a Human Resources environment is strongly preferred.

• Demonstrated ability to balance multiple priorities and deadlines while maintaining high attention to detail.

• Strong written and verbal communication skills, with the ability to draft correspondence, take accurate notes, and clearly communicate action items.

• Proven ability to handle sensitive and confidential information with professionalism and discretion.

• Self-starter with a high level of ownership, adaptability, and sound judgment.

• Strong interpersonal skills withthe ability to build trust and contribute to a culture of inclusion and collaboration.

• Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion

• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Culture Statement

Don’t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Export Control Regulations

Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Background Check

• Required for all positions: Blue’s Standard Background Check

• Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation

• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification, Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.

Benefits

• Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.

• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.

• Discretionary bonus: Bonuses are designed to reward individual contributions as well as allow employees to share in company results.

• Eligibility for benefits varies by role type, please check with your recruiter for a comprehensive list of the benefits available for this role.

Equal Employment Opportunity

Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws. For more information on “EEO Is the Law,” please see here.

Affirmative Action and Disability Accommodation

Applicants wishing to receive information on Blue Origin’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at [e-mail].

California Applicant Privacy Notice

If you are a California resident, please reference the CA Applicant Privacy Notice here.