Administrative Coordinator - HR

Norfolk State University; United States; On-site; USD 40,000 - 50,000; Full time

Job summary

Norfolk State University is seeking an administrative professional to interpret and apply university guidelines and state/federal regulations within the Office of Human Resources. The role requires proficiency with Microsoft Office, strong communication, and the ability to interact professionally with students, faculty, staff, and external contacts.

The position emphasizes confidentiality, discretion, and the ability to manage multiple priorities in a fast-paced environment with tight deadlines.

Qualifications

• Strong knowledge of university guidelines and policies.
• Proficiency with office equipment and multitask handling.
• Ability to work independently with sound judgment and discretion.
• Excellent organizational skills and ability to prioritize under tight deadlines.
• Experience greeting customers and managing multi-line phone systems.
• Filing systems and record-keeping proficiency.
• Drafting memos, letters, emails and reviewing documents.

Skills

Strong organizational skills

Multitasking abilities

Excellent verbal and written |沟通

Team interaction with students,faculty

Confidentiality and discretion

Prioritize under deadlines

Microsoft Office (Word & Excel)

Professional interaction with staff/ex

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite (Word & Excel)

Job description

Minimum Qualifications:

• Ability to interpret and adhere to University guidelines, policies, and procedures, as well as the federal and state regulations set by the Virginia Department of Human Resources Management.
• Proficient in using office equipment, such as computers, printers, fax machines, and scanners.
• Must be capable of working independently as directed, exercising sound judgment, and using tact and discretion when interacting with colleagues and external contacts in the Office of Human Resources.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Knowledgeable in standard office practices, including greeting customers and managing multi-line phone systems.
• Proficient in filing systems and record-keeping procedures, ensuring easy access to files when needed.
• Skilled in drafting memos, letters, emails, reviewing documents, and determining appropriate actions as directed.
• Proficient in using Microsoft Office Suite, including Word and Excel.
• Ability to interact professionally with students, faculty, staff, administrators, and the public.
• Strong verbal and written communication skills. Capable of maintaining confidentiality and handling sensitive matters with discretion.
• Must be able to prioritize competing demands and maintain professionalism in fast-paced environments with tight deadlines.

Preferred Qualifications:

• High School Diploma or equivalent, a related field or an equivalent combination of education, training, and professional experience which provides the requisite knowledge, skills, and abilities.
• Preferred education is at least an associate's degree.
• Previous experience working in a human resource environment in an office administrative capacity.

Salary Range: $40,000 - $50,000

Inclusion

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

Background Checks

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form.

Eligibility & Work Authorization

Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

About Norfolk State University

Join a vibrant academic community at Norfolk State University, a dynamic, public, urban institution located in the heart of Hampton Roads in Norfolk, Virginia. With a proud legacy dating back to 1935, NSU is one of just five HBCUs in the Commonwealth of Virginia and one of 15 public four-year universities in the state. Our campus is home to more than 5,400 students, including a thriving graduate population that makes up over 10% of our enrollment. NSU offers a supportive and engaging environment across five distinguished academic schools and colleges, led by a dedicated team of approximately 1,000 faculty and staff. With an annual operating budget exceeding $190 million, Norfolk State is positioned for growth, innovation, and student success.

Whether you’re looking to grow your career or make a lasting impact, NSU invites you to be part of a community where excellence, purpose, and progress are more than just words — they're a way of life. Behold the Green and Gold — and apply today! The home of the largest Naval Base in the world, Norfolk is 1 of the 7 cities that make up what Is referred to as the Hampton Roads Region, an area that includes Virginia Beach & Colonial Williamsburg. Norfolk has big-city amenities and attractions of arts and culture, and cuisines of the Eastern Seaboard. There are numerous & accessible parks, riverfronts, lakes, festivals, & beaches; all favorable for weekend getaways and an easy commute to NSU.

Equal Opportunity Employer

Contact Pathways Discover Your Future at Norfolk State University

Contact Information: Name: Office of Human Resources Phone: [phone] Email: NO EMAILED DOCUMENTS ACCEPTED