Senior Contracts Officer

Norfolk State University; United States; Presencial; USD 75.000 - 85.000; Jornada completa

Descripción de la vacante

Norfolk State University is seeking a procurement professional to lead methods of procurement, ensure compliance with university regulations and state laws, and coordinate open-market purchases.

You will prepare solicitation drafts, analyze bids, manage contract files, post notices on state portals, and establish new term contracts to maximize buying power while delivering timely, documentation-rich procurement services.

Formación

• Bachelor’s degree in business, information sciences, engineering or a related field; or an equivalent combination of education, training and experience.
• Experience in state procurement, contract negotiations and administration in goods and services.
• C.P.M., CPCM, CPPB, or CPPO certifications.

Responsabilidades

• Determine appropriate method of procurement and processes within established timeframes ensuring compliance with university regulations and state laws.
• Prepare solicitation drafts for supervisor’s review and approval prior to issuance within one week of determination to issue solicitation.
• Analyze needs and advise university personnel on procurement options; solicit guidance from vendors and manufacturers.
• Assist with resolution of departmental inquiries related to vendor invoicing and receiving to enable timely payments.
• Document reasons for delays and communicate issues and procurement requirements to supervisor and end users.
• Post awards and notices as required and ensure contract files are complete for supervisor review.

Conocimientos

State procurement experience

Contract negotiations

Administration of goods & services

Vendor management

Educación

Bachelor’s degree in business, information sciences, engineering or related field

Descripción del empleo

Minimum Requirements

• Determine appropriate method of procurement and processes within established timeframes ensuring compliance with university regulations and state laws.
• Compose justification requests for supervisor's approval and signature prior to obtaining written release from mandatory sources for open-market procurement.
• Initiate and established price reasonableness, and processes procurement up to delegated signature authority within established time frames.
• Accurately prepares solicitation drafts for supervisor's review and approval prior to issuance within one (1) week of determination to issue solicitation.
• Analyze needs and helps university personnel in a timely manner. Solicits advice and guidance from vendors, contractors and manufacturers regarding new products, alternative methods, market trends, etc.
• Assists with resolution of departmental inquiries/problems as they relate to vendor invoicing and receiving to allow payments within established time limits.
• Document reasons for delays and effectively communicate issues, delays and purchase requirements to supervisor and end users.
• Upon completion of the procurement process, ensures contract files are complete and forward completed file to supervisor for review and sign-off.
• Provide timely assistance to university personnel and end users in evaluating and competitively procuring all consumable supplies and equipment and service. Must document Procurement file.
• Analyze responses, review bids/offers for conflict with stated terms and conditions, University policy and procedures, and within the Higher Education Manual
• Recommends to supervisor acceptance or rejection of bids/offers in accordance with all applicable laws, regulations, directives and procedures.
• Publicly posts award notices appropriately and in accordance with state and University policies and procedures.
• Obtain and analyzes spend data and establish new term contracts to better leverage the University's buying power.
• Renew term contracts or recompeted in a timely manner with no more than one ( 1 ) lapsing in coverages.
• Monitor contracts awarded and to ensure Contract Administrator (CA) assignment letters and evaluations are complete and placed in the contract file.
• Post IFBs/RFPs, informal solicitations, and other required notices on eVA and advertised in accordance with state, federal, local and University requirements.
• Work closely with end users to ensure contracts comply with contract requirements. Informs supervisor of any delays or issues with contracts.

Required Qualifications

Bachelor's degree in business, information sciences, engineering or a related field or an equivalent combination of education, training and experience. Experience in state procurement, contract negotiations and administration in goods and services. C.P.M., CPCM, CPPB, or CPPO

Preferred Qualifications

• VCA/ VCO
• *Supervisor ensures annual requirements for position are provided to the employee.
• Supervisor will evaluate employee annually on compliance with these requirements. Mandatory training courses are completed as instructed. Employee must obtain VCA/VCO certification within 2 years of employment.
• * Salary Range $75,000 - $85,000

Background Checks & Eligibility

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

About Us

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitation Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

Equal Opportunity Employer Contact Pathways Discover Your Future at Norfolk State University Join a vibrant academic community at Norfolk State University, a dynamic, public, urban institution located in the heart of Hampton Roads in Norfolk, Virginia. With a proud legacy dating back to 1935, NSU is one of just five HBCUs in the Commonwealth of Virginia and one of 15 public four‑year universities in the state. Our campus is home to more than 5,400 students, including a thriving graduate population that makes up over 10% of our enrollment. NSU offers a supportive and engaging environment across five distinguished academic schools and colleges, led by a dedicated team of approximately 1,000 faculty and staff. With an annual operating budget exceeding $190 million, Norfolk State is positioned for growth, innovation, and student success. Whether you’re looking to grow your career or make a lasting impact, NSU invites you to be part of a community where excellence, purpose, and progress are more than just words — they’re a way of life. Behold the Green and Gold — and apply today! The home of the largest Naval Base in the world, Norfolk is 1 of the 7 cities that make up what Is referred to as the Hampton Roads Region, an area that includes Virginia Beach & Colonial Williamsburg. Norfolk has big‑city amenities and attractions of arts and culture, and cuisines of the Eastern Seaboard. There are numerous & accessible parks, riverfronts, lakes, festivals, & beaches; all favorable for weekend getaways and an easy commute to NSU.