Administrative Coordinator - Higher Education

Indiana State University; Terre Town (IN); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Sick Leave

Life Insurance

Medical, Dental and Prescription Drug

Public Employees Retirement Fund (PERF

TIAA Auto Enroll

Long Term Disability Coverage

Vacation 12-20 days

Convene Benefits

Job summary

Indiana State University is seeking a moderately experienced administrative support specialist for the Department of Technology in Terre Haute, IN. This full-time role provides essential office support, calendar management, and document processing for the department.

Required are a high school diploma with 3–4 years experience or an associate/bachelor degree with 1–2 years. Strong organizational and communication skills, plus adaptability, are essential in a collaborative university setting.

Qualifications

• High School diploma or GED with 3-4 years experience, or Associate’s or Bachelor’s degree at time of hire with 1-2 years of experience.
• Experience in an educational environment preferred.
• Able to adapt to change, work independently and as part of a team, and interact with a diverse community.

Responsibilities

• Schedules appointments, meetings, and travel; maintains the supervisor's calendar.
• Prepares and proofs reports, correspondence, and other documents.
• Organizes and maintains paper and electronic filing systems.
• Develops, maintains, and utilizes databases.
• Audits and processes time records for full-time, part-time, and/or student employees.
• Communicates information from the supervisor to others.
• Obtains equipment, services, and supplies needed by the department.
• Bills internally or externally for goods or services provided by the department.
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts.
• Organizes, coordinates, plans, and conducts departmental events.
• Assists with employment processes to varying degrees.
• Performs other duties as assigned.

Skills

Attention to detail

Customer service

Multitask

Organizational skills

Education

High School diploma or GED

Associate’s or Bachelor’s degree

Job description

Indiana State University is seeking a moderately experienced administrative support specialist for the Department of Technology in Terre Haute, IN. This full-time role provides essential office support, calendar management, and document processing for the department.

Required are a high school diploma with 3–4 years experience or an associate/bachelor degree with 1–2 years. Strong organizational and communication skills, plus adaptability, are essential in a collaborative university setting.