Administrative Coordinator for Transportation & Projects

Sault Ste. Marie Tribe of Chippewa Indians; Sault Ste. Marie, Northern (MI, KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

The Sault Ste. Marie Tribe of Chippewa Indians seeks an Administrative Assistant to support operations with clerical and administrative tasks. The role focuses on coordinating multi-level planning, project tracking, and assisting with community, program and regional meetings.

Responsibilities include preparing documents, inputting data in project tools, maintaining records, schedules, and travel plans, while upholding confidentiality and positive public relations.

Qualifications

• High School Diploma or GED required; Associate degree in Office Administration preferred.
• Three years of experience in an office setting.
• Valid driver’s license and insurability per policy.
• Working knowledge of Word and Excel; PowerPoint, Microsoft Project, and Visio preferred.
• Ability to work independently, exercise judgment, manage multiple projects, and maintain confidentiality.
• Native American preferred.

Responsibilities

• Prepares reports, memos, letters, emails and other documents using word processing, spreadsheets, databases, electronic communications or presentations.
• Assist with coordination, facilitation of community meetings and special projects.
• Prepares and inputs data and tracks projects using Microsoft Project (Gantt tracking).
• Prepares, reviews and retrieves correspondence and reports for editing, maintains records and filing systems.
• Tracks and reports on status and completion of assignments and projects; coordinates resources for completion.
• Assists Transportation Planner with transportation inventory and logs.
• Plans, prepares and coordinates meetings, takes minutes and distributes them.
• Provides supervision to student workers and interns in absence of Transportation Planner.
• Manages travel arrangements and calendar scheduling; maintains confidential information.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Visio

Organizational skills

Customer service

Multi-project management

Typing

Public relations

Communication

Driver's license

Education

High School Diploma or GED

Associate degree in Office Administration preferred

Tools

Office equipment

Job description

The Sault Ste. Marie Tribe of Chippewa Indians seeks an Administrative Assistant to support operations with clerical and administrative tasks. The role focuses on coordinating multi-level planning, project tracking, and assisting with community, program and regional meetings.

Responsibilities include preparing documents, inputting data in project tools, maintaining records, schedules, and travel plans, while upholding confidentiality and positive public relations.