Duke Capital Partners - Staff Assistant

Duke PA; Durham (NC); On-site; USD 44,000 - 65,000; Full time

Job summary

Duke Capital Partners is seeking a Staff Assistant to provide high-level administrative support, ensuring efficient daily operations for a dynamic entrepreneurial and investment-focused team.

The role requires exceptional organization, confidentiality, and the ability to handle multiple tasks across reports, meetings, HR activities, and office operations at Duke’s Durham campus.

Qualifications

• Two years of post-secondary education in administrative support or related field.
• Four years of related secretarial/clerical experience or equivalent.
• Strong organizational, written and verbal communication skills.
• Proficiency with Microsoft Office and data/budget-related tasks.

Responsibilities

• Coordinate and schedule meetings and events.
• Prepare travel and expense reports.
• Order and direct catering and office supplies.
• Answer phones and emails, provide back-up support.
• Assist in preparing complex reports, proposals and data analyses.
• Review documents and bring significant items to supervisor’s attention.
• Perform reception duties and maintain filing and records.
• Support HR tasks like time tracking and meetings scheduling.
• Cross-train on office operations including invoices and purchasing.

Skills

Customer service

Communication

Organization

Multitasking

Databases

Microsoft Office

Duke systems

Education

Two years post-secondary education in administrative support or related field

Tools

Microsoft Office

Job description

Be You.

At Duke, we believe that innovation thrives when people with diverse backgrounds, experiences, and perspectives come together. Join Duke Capital Partners (DCP), an investment platform dedicated to supporting the global Duke entrepreneurial community through strategic investments, mentorship, and engagement opportunities that help Duke-affiliated startups grow and succeed.

What You’ll Do

As a Staff Assistant for Duke Capital Partners, you will provide high-level administrative support to help ensure efficient daily operations. This role requires exceptional organization, attention to detail, and the ability to handle confidential information while supporting a dynamic entrepreneurial and investment-focused team.

Key Responsibilities

• Coordinate and schedule meetings and events
• Prepare travel and expense reimbursement reports
• Order and direct catering
• Answer and respond to incoming phone calls and emails
• Work collaboratively with other administrative staff, providing back-up support as needed.
• Assist in the preparation of complex reports, proposals, legal agreement and other documents requiring the compilation, analysis and evaluation of data.
• Review documents received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
• Perform reception duties to greet and direct office visitors.
• Order and stock office and breakroom supplies.
• Control and maintain electronic and/or hardcopy files of records, reports and correspondence required for reference and efficient office operations; Maintain up-to-date procedures, directives and related records.
• Assist with human resources duties such as time tracking, recruiting, staff meetings/outings and performance review scheduling.
• As assigned, cross-train and assist in completing office operations duties, including but not limited to agreement entry, invoice payment, purchase order requests, website content maintenance, etc.

What You’ll Bring

Education

• Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

• Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills

• Outstanding customer service and interpersonal skills.
• Strong written and verbal communication abilities.
• Excellent organization, time management, and attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• Experience working with databases and business systems.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience with Duke systems and processes is a plus.

Why Duke?

Duke is committed to creating a community where everyone feels valued, respected, and empowered to contribute. We foster collaboration, innovation, creativity, and belonging, helping our employees grow while making a meaningful impact.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $21.20 to USD $31.24. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).

Nearest Major Market: Durham
Nearest Secondary Market: Raleigh

Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.