Administrative Coordinator for Finance & Billing

BrandSafway Group; Smyrna (GA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k plan

Job summary

BrandSafway is seeking a detail-oriented clerical/billing support professional for a full-time role in Smyrna, GA. You will receive packing slips and invoices, process expenses, and help maintain accurate records to support timely billing.

The role involves coordinating with contracts, management, and billing staff, ensuring proper documentation, and preparing for audits. A high school diploma and basic accounting exposure are preferred, with strong MS Office skills and solid communication

Qualifications

• High school diploma or equivalent.
• One year of relevant experience is a plus (accounting experience preferred).
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word).
• Strong verbal and written communication skills.
• Clerical and time management skills.

Responsibilities

• Receive packing slips and receipts in the system.
• Process invoices and route for approvals.
• Maintain visibility of tasks and update status.
• Support month-end cost accruals for finance.
• Assist with PCard reconciliations.
• Request vendor setups as needed.
• Acquire daily timesheets and transition to weekly timesheets.
• Verify payroll information (trade code, union, apprentice status).
• File timesheet backups per procedures.
• Collaborate with contracts, management, and billing staff to ensure orders flow and assist with delays.
• Provide support for quote creation when needed.
• Document and file according to BrandSafway standards.
• Maintain reports and forms relative to position.
• Prepare for audits through notes and proper documentation.
• Perform other clerical tasks as required.

Skills

Strong verbal and written comms

Clerical Skills

Time management

Accounting experience (preferred)

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

BrandSafway is seeking a detail-oriented clerical/billing support professional for a full-time role in Smyrna, GA. You will receive packing slips and invoices, process expenses, and help maintain accurate records to support timely billing.

The role involves coordinating with contracts, management, and billing staff, ensuring proper documentation, and preparing for audits. A high school diploma and basic accounting exposure are preferred, with strong MS Office skills and solid communication