Office Administrator - GA - Atlanta - S. Cobb Industrial Blvd

BrandSafway Group; Smyrna (GA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k plan

Job summary

BrandSafway is seeking a detail-oriented clerical/billing support professional for a full-time role in Smyrna, GA. You will receive packing slips and invoices, process expenses, and help maintain accurate records to support timely billing.

The role involves coordinating with contracts, management, and billing staff, ensuring proper documentation, and preparing for audits. A high school diploma and basic accounting exposure are preferred, with strong MS Office skills and solid communication

Qualifications

• High school diploma or equivalent.
• One year of relevant experience is a plus (accounting experience preferred).
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word).
• Strong verbal and written communication skills.
• Clerical and time management skills.

Responsibilities

• Receive packing slips and receipts in the system.
• Process invoices and route for approvals.
• Maintain visibility of tasks and update status.
• Support month-end cost accruals for finance.
• Assist with PCard reconciliations.
• Request vendor setups as needed.
• Acquire daily timesheets and transition to weekly timesheets.
• Verify payroll information (trade code, union, apprentice status).
• File timesheet backups per procedures.
• Collaborate with contracts, management, and billing staff to ensure orders flow and assist with delays.
• Provide support for quote creation when needed.
• Document and file according to BrandSafway standards.
• Maintain reports and forms relative to position.
• Prepare for audits through notes and proper documentation.
• Perform other clerical tasks as required.

Skills

Strong verbal and written comms

Clerical Skills

Time management

Accounting experience (preferred)

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Compensation $25.82 - $34.81/hour

Schedule Full time

Description

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

Key Responsibilities

• Receive packing slips from emails/paper submissions and receipt in system
• Receive invoices from emails/paper submissions & route as needed for approvals
• Maintain visibility of tasks within system & update status regularly
• Support finance by providing month end cost accruals
• Assist with obtaining PCard reconciliations
• Request vendor setups when required
• Acquire daily timesheets & transition to weekly timesheet (as needed)
• Verify payroll information: trade code, union, apprentice status (where applicable)
• Files timesheet backup according to timekeeping procedure.
• Confirms accurate and thorough completion of all activities relating to servicing the customer from contract creation to billing.
• Collaborates with contracts, management, and billing staff to ensure orders are flowing properly and assists with delayed/missing items
• Provide support for quote creation when needed
• Document and file according to BrandSafway standards
• Maintain necessary reports and forms relative to position
• Prepare for audits through notetaking and proper documentation/filing
• Perform other organizational and clerical support tasks as required.

Qualifications

• High school degree or equivalent required.
• One year of relevant experience a plus. Accounting experience preferred, but not required
• Microsoft Office Suite (Excel, Outlook, PowerPoint, & Word)
• Strong verbal and written communication skills
• Clerical Skills
• Time management

Physical Demands

• Throughout the functions of this position, the employee must be able to and comfortable with talking, listening, standing, and walking. Because this position requires computer use, the employee will need to be able to sit for and spend extended periods of time looking at computer screens and typing.

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.

About Us

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.